Payroll Services Administrator

Job purpose: THIS IS AN ENTRY LEVEL POSITION INTENDED FOR A RECENT SCHOOL OR COLLEGE LEAVER LOOKING TO START IN THE WORLD OF WORK.

We expect a high level of interest and we may close the advert earlier than is stated.

🔶Have you recently left school or college?

🔶Are you interested in starting a career in payroll, administration and finance?

🔶Do you want to earn money while you learn on the job and work towards a Level 6 Business and Administration SVQ?

An established, well-respected accountancy firm in Glasgow City Centre has an exciting opportunity for an enthusiastic and ambitious young person to join their Payroll Services Team as a Modern Apprentice!

Please note this is an initial 14 month Apprenticeship contract but there are opportunities to progress within the company following this for the right candidate.

The Firm

This Firm supports a wide range of clients across many sectors and they take pride in their reputation of providing first class support in a sustainable way to ensure success. They believe in teamwork, sharing knowledge, and supporting each other- not just to deliver excellent client service but to help everyone thrive. From day one, you’ll have meaningful responsibility, and your achievements will be valued in a team that puts people first.

Payroll Services Team

This team helps a wide range of clients to meet their payroll obligations through accurate and reliable payroll processing and support. They work closely with colleagues in other departments and with their clients who rely on them to support with processing payroll for staff as well as statutory submissions and workplace pension administration.

About the job

This role provides an opportunity to learn payroll administration through both formal training and practical application whilst working towards a SVQ in Business and Administration. The Modern Apprentice will be supported by experienced colleagues and will learn about payroll processes, software and good customer service.

Key Responsibilities

Payroll Administration

🔷Assist with preparation and processing payrolls for a wide range of clients under the guidance of experienced team members

🔷Learn and develop an understanding of payroll calculations including Pay As You Earn (PAYE) and National Insurance Contributions (NIC)

🔷Assist with administration of employee payments, deductions and changes to payroll information

🔷Develop an understanding of statutory absence payments

🔷Support with administration of workplace pension auto-enrolment

🔷Help with payroll checks and other routine payroll administration tasks

🔷Learn about tax year-end procedures and assist with preparing relevant information and documentation

🔷Use payroll software and other relevant IT systems effectively

🔷Maintain accurate and up-to-date payroll records ensuring information is handled confidentially

🔷Assist with client and employee enquiries, referring complex matters to senior team members

🔷Understand and keep to payroll deadlines, ensuring all work is completed on time

🔷Undertake any other appropriate tasks as directed

Professional Standards

🔷Ensure accuracy in work and that it is always completed to a high standard

🔷Organise and prioritise tasks to ensure deadlines are met

🔷Handle all personal information confidentially and responsibly and in line with Firm policies and requirements

🔷Build positive and professional working relationships with clients and colleagues

🔷Communicate clearly and professionally with everyone at all times

🔷Provide a helpful, responsive and client-focused service, seeking guidance when required

🔷Recognise when an issue needs to be referred on to an experienced staff member

🔷Work closely with the team, Manager and Head of Department

🔷Take responsibility for your allocated tasks and use initiative, asking for help when needed

🔷Contribute to a supportive and positive team environment

What will I learn? 🔶Along with the duties in your role, you will undertake a Level 6 SVQ in Business and Administration and achieve staged success. You will be supported throughout.

🔶You will have the opportunity to learn about different aspects of the role of a Payroll Services Administrator and the importance of clear communication and deadlines.

🔶You will gradually gain increased responsibility for client and employee payroll services.

🔶You will learn how to communicate with team members, clients and external partners to provide a high level of customer service.

What qualifications or qualities are required? Motivation, enthusiasm and a willingness to learn from others are most important.

🔷An interest in administration, finance and working with numbers is key

🔷Educated to at least a NAT 5 level in Maths and English

🔷A NAT 5 in Business/ Administration/ ICT would be a bonus

🔷You must have a quality approach to work and be confident in the use of Microsoft Suite – Word, Excel & Outlook

🔷Proven organisational skills

🔷Ability to take ownership of a task

🔷Excellent communication skills (verbal and written)

🔷Positive and confident approach to work

🔷Quality approach to work (first time, on time, every time)

🔷Can work effectively in a team environment and use own initiative

If you think you are the right person for this challenging job role, we’d love to hear from you!