Personal Assistant (PA)


Personal Assistant (PA)


Ofgem, Blythswood New Town, Glasgow City

  • Full time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 1 Jun | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: d7866f1f26de4cd79d197cc81ecb53ec

Full Job Description

This is an exciting time to join Ofgem as a Personal Assistant (PA) and be a key member of a busy and collaborative EA/PA cohort . This role puts you at the heart of the organisation providing a full range of secretarial and administrative support to 2/3 Deputy Directors within the portfolio assigned. The successful candidate will work closely with other Executive Assistants (EAs) and PAs across their directorate and have exposure to a wide variety of projects and people and will have plenty of opportunity to learn, grow and make the role your own.,

  • Proactive management of Deputy Directors' diaries, effectively dealing with diary clashes and leading/attending diary meetings to understand the priorities.

  • Work collaboratively with teams across the directorate to provide a wide range of logistical and administrative support.

  • Work collaboratively with other PAs across the directorate, providing cover for the directorate's PAs and EA where required.

  • Key Outputs and Deliverables:
  • Manage the diaries of the Deputy Directors, ensuring their time is well spent and managed efficiently, and undertake general administrative duties as required.

  • Exercise judgment and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner, having due regard for business priorities.

  • Ensure the Deputy Directors receive relevant papers and briefings in a timely manner, so they are fully prepared for meetings and events.

  • Develop and maintain excellent working relationships with colleagues in the directorate and across the wider organisation, to ensure a high level of service to the Deputy Directors.

  • Work as an effective and approachable team member, contributing to team meetings within the team, covering for other PAs/EA within the directorate as requested.

  • Any other tasks commensurate with the role., You will then be asked to provide a 1250 word 'personal statement' evidencing how you meet the essential and desirable skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the essential and desirable skills and capabilities.

  • Feedback will only be provided if you attend an interview or assessment.


    Successful candidates must undergo a criminal record check.

    People working with government assets must complete baseline personnel security standard (opens in new window) checks.

    Nationality requirements

    This job is broadly open to the following groups:
  • UK nationals

  • nationals of the Republic of Ireland

  • nationals of Commonwealth countries who have the right to work in the UK

  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)

  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

    The role offers lots of autonomy, so we are looking for someone who is proactive and confident enough to challenge the status quo and change the way we do things. At the same time, you will be part of a collaborative and experienced team who are ready to support and train you.

  • You are likely to work at a senior level as a Personal Assistant or Team Administrator. Highly organised and able to work in a fast-paced environment with changing priorities. Good interpersonal and networking skills are essential, and you will be ready to cooperate closely with others. A high level of proficiency in MS Office (Word, Excel, PowerPoint, Teams) is essential.,
  • Planning, organising, and prioritising where priorities are constantly changing [LEAD].

  • Good interpersonal and networking skills with the ability to communicate with staff and industry contacts at all levels [LEAD].

  • Experience of providing administrative support in a fast-paced environment.

  • Proactive and able to work with minimum supervision.

  • Demonstratable ability to work as part of a team.

  • Behaviours

    We'll assess you against these behaviours during the selection process:
  • Seeing the Big Picture

  • Managing a Quality Service

  • Delivering at Pace

  • Communicating and Influencing

  • Technical skills, This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours, Ability, Experience and Technical skills.

    Ofgem relies on having a workforce that reflects the society we serve, so we welcome candidates from all backgrounds, and especially those from underrepresented groups. While this is a full-time role, flexible working patterns and job shares are welcome. We will also support you with excellent training and development opportunities and provide a competitive benefits package., Alongside your salary of £24,623, OFGEM contributes £6,648 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

    Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Service pension which also includes a valuable range of benefits; and 1 day a week in the office but it is in review, flexible working hours and family friendly policies. Plus lots of other benefits including clean and bright offices based centrally, engaged networks and teams and an opportunity to contribute to our ambitious and important targets of establishing a Net Zero energy system by 2050. This exciting blend of professional challenge and personal reward identifies career opportunities at Ofgem as something to get excited about.

    Things you need to know