Personal Assistant to Managing Director

FT Recruitment are currently supporting our client to recruit for a Personal Assistant to join their team in Insch on a full time permanent basis.

Our client is looking for an experienced and highly organised Personal Assistant to support their Managing Director .This vital role involves diary management, travel & accommodation booking, KPI and performance reporting and handling administrative tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving and exceptional attention to detail to ensure the smooth functioning of executive activities.

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Key Responsibilities:

• Manage the Managing Director’s calendar, scheduling meetings, appointments, and travel arrangements efficiently
• Organise and prioritise meetings to ensure the Managing Director's time is used effectively
• Coordinate travel, accommodation, events and external engagements where required
• Organise leadership, departmental and other key business meetings
• Prepare agendas, reports and supporting information ahead of meetings
• Attend meetings where required, take minutes and maintain clear action logs
• Assist with work across each department relating to Managing Director duties, priorities and required outcomes
• Support departments with specific projects, initiatives or improvement activities led by the Managing Director
• Run and maintain departmental and company KPI reporting and track performance against agreed targets and objectives
• Support the Managing Director with special projects and business improvement initiatives
• Coordinate company meetings, management events, client meetings and other business events
• Support the organisation of exhibitions, conferences and corporate events where required

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Skills and Experience required:

• Previous experience as a Personal Assistant, Executive Assistant or Senior Administrative professional is essential for this role
• Strong organisational skills with the ability to prioritize multiple tasks effectively
• Proficiency in Microsoft Office packages such as Word, Excel and Outlook
• Excellent typing speed and accuracy for efficient data entry and document preparation
• Confident communicating with employees at all levels of the business
• Comfortable following up actions and holding people accountable for agreed deadlines
• Confident working with data, KPIs and management information
• Able to handle confidential and sensitive information appropriately
• Professional, approachable and comfortable dealing with customers, suppliers and external stakeholders
• Able to work independently and use your own initiative