Procurement Coordinator - UHI Perth

This role is an exciting opportunity for the right candidate to secure an entry level procurement position in a best in class organisation.

About the Role

The purpose of this role is to support UHI Perth’s procurement function in delivering effective day-to-day procurement activities. Working closely with the Procurement Manager (Advanced) at the College and under the guidance of a line manager (Senior Procurement Manager - College Services North), the post holder will develop practical procurement knowledge and skills while contributing to the efficient management of procurement processes across the College.

The role involves managing the procurement helpdesk, ensuring enquiries and procurement requests are handled efficiently, while offering accurate guidance and building positive relationships with stakeholders. Responsibilities also include:

• Maintain client institution contract register
• Support procurement team in day-to-day activities
• Analyse spend information and produce reports based on this analysis.
• Undertake low value / low risk / low complexity procurement activity under supervision.
• Build and maintain positive, professional relationships within the client institution and the wider sector (where necessary).
• Communicate, using a variety of methods, across the client institution in a concise, accurate fashion as required.

The institutional procurement service is responsible for delivering value for money through cost reduction, cost avoidance, demand aggregation, supplier management, market intelligence, and the promotion of ethical, social, and environmental procurement practices. The role contributes to maintaining high standards of procurement excellence and continuous improvement.

Person Specification

Knowledge and Skills

• Minimum 2 Highers, Grades A-C (or equivalent). Also open to graduates;
• Prepared to study towards achieving Membership of the Chartered Institute of Procurement and Supply;
• Knowledge of MS Excel and MS Word;
• Ability to use MS Office and web applications;
• Good organisational skills;
• Good time management;
• Able to work on own initiative; and,
• Excellent work ethic and commitment.

Contacts and Relationships

• Frequent contact with Managers and other Institutional/APUC colleagues.
• Contact with staff from external agencies
• The post holder must build strong working relationships with all stakeholders and develop the reputation of APUC as a source of expert guidance and support both to institutional customers and to suppliers

About APUC

Advanced Procurement for Universities and Colleges (APUC)is the Centre of Procurement Expertise for, and owned jointly by, all of Scotland's Universities and Colleges. With collaboration, responsibility, and integrity at the heart of what we do, we're all about helping our member institutions achieve their objectives, whether you are putting together Framework Agreements, reducing the sector’s carbon emissions or working directly in one of our client institutions.

Joining APUC means joining a community of peers, and getting the chance to get together often and having network opportunities throughout the year. Peer support and collaboration is integral to who we are at APUC.

We currently employ around 90 people, most of whom are based within Colleges and Universities but with some based in our regional offices in Stirling (HQ), Glasgow and Edinburgh.

All of our roles offer:

• Generous annual leave entitlement (equivalent of 40 x 7 hour days)
• 9‑day fortnight or a 4.5‑day week (full time)
• Closed for the festive period (between Christmas and New Year) and Good Friday and Easter Monday every year
• Hybrid working
• Flexible working patterns
• Pension scheme with employer contributions & Group Life Assurance
• Employee Assistance Programme (EAP) & Mental health and wellbeing support
• Family‑friendly policies (maternity, paternity, adoption, shared parental leave)
• Comprehensive induction programme
• Access to professional development, training and support for qualifications
• Leadership and management development programmes
• Regular performance and development reviews
• All staff team building and development days
• Cycle to Work Scheme & Smart Tech Scheme
• Staff discount schemes (e.g., retail, gym, lifestyle)
• Monthly allowance for BYOD
• Long service awards (10, 15 and 20 years)

How to Apply

Please send your CV and cover letter, outlining why you would like to work in this particular role, noting your current salary level and notice period.