Project Support Coordinator

Keltbray is looking for an organised and proactive Project Support Coordinator to join our project team on the Isle of Skye. This is a key site-based position providing day-to-day administrative and coordination support across the project. You will help keep site operations running efficiently by coordinating meetings, maintaining project records, processing documentation and supporting the wider team with reporting, invoicing and general project administration. The position would suit an experienced administrator or project coordinator who is comfortable working in a busy construction environment and managing competing priorities. Responsibilities

• Provide general administrative and coordination support to the project team
• Manage diaries, calendars and site meeting schedules
• Coordinate meetings and support the preparation of relevant documentation
• Handle a high volume of calls and emails, ensuring information is communicated accurately and promptly
• Create purchase orders for external hire
• Process invoices and collate supporting project documentation
• Complete system input using Kronos and COINS
• Maintain site summary spreadsheets and project trackers
• Support document control activities, including the management of timesheets
• Process pre-approved payments
• Prepare, analyse and distribute project reports
• Support teams with day-to-day queries and operational requirements
• Undertake ad hoc tasks to support the successful delivery of the project
  
  Previous experience in an administrative, project support or coordination position
• Construction, civil engineering or infrastructure experience would be advantageous
• Strong Microsoft Word, Excel and Outlook skills
• Excellent organisation and time-management skills
• Ability to manage multiple time-sensitive tasks and priorities
• Strong attention to detail and a dependable approach
• Comfortable working under pressure in a changing project environment
• Flexible, adaptable and willing to support multiple teams
• Confident using initiative to resolve day-to-day issues
• Friendly, approachable and collaborative, with a positive "can-do" attitude