Property & Private Office Assistant

Edinburgh / Midlothian

Hybrid Working

Full Time

Nicola Williams Ltd

Let's start with what this role isn't.

It's not sitting in a corporate office staring at spreadsheets all day.

It's not answering the same emails every day.

And it's definitely not one of those jobs where you'll spend three years making tea before anyone trusts you with anything important.

We're looking for someone organised, proactive and ambitious who wants to build a career, not just find a job.

Who are we?

Nicola Williams Ltd is a growing Property & Private Office business.

We help property owners, entrepreneurs and high-net-worth individuals manage the things that make life and business complicated.

One day that might involve arranging insurance renewals on a property portfolio.

The next, it could be coordinating compliance requirements, helping onboard a new property, liaising with accountants or solicitors, or making sure a client hasn't missed an important deadline.

We're the people behind the scenes making sure everything runs smoothly.

What will you actually do?

A bit of everything.

You'll work directly alongside the Operations Director and become a key part of a growing business.

Some of your responsibilities will include:

·        Property Administration

·        Managing property records and documentation

·        Tracking compliance requirements and important deadlines

·        Coordinating contractors and maintenance works

·        Assisting with property acquisitions and disposals

·        Liaising with landlords, tenants and suppliers

·        Supporting the management of residential and commercial properties

·        Private Office Support

·        Managing diaries and appointments

·        Coordinating meetings and travel arrangements

·        Preparing documents and reports

·        Liaising with accountants, solicitors, insurance brokers and other professional advisers

·        Managing renewals, contracts and key business records

·        Keeping important information organised and up to date

·        Business Operations

·        Maintaining systems and databases

·        Supporting marketing and social media activity

·        Assisting with client onboarding

·        Helping improve processes and efficiency

·        Getting involved in exciting projects as the business grows

What's in it for you?

Quite a lot, actually.

We are specifically looking for someone we can invest in and develop.

Following successful completion of your probationary period, we will fully fund your professional qualifications through Propertymark, helping you become a qualified Property Professional.

You'll receive:

•       Full Propertymark qualification funded by the company

•       Ongoing training and development

•       Direct mentoring from the business founder

•       Exposure to property, business operations and private office management

•       Opportunities to grow into a senior role as the business expands

•       Experience that would normally take years to gain elsewhere

Who are we looking for?

You don't need years of experience.

You don't need to already work in property.

You don't need to know what a service charge budget is (although bonus points if you do).

What matters most is attitude.

You might currently be:

•       An administrator looking for a career path

•       A graduate looking for a role with real responsibility

•       A PA or office coordinator ready for the next step

•       Working in hospitality and looking for a professional career

•       Someone who simply loves being organised and getting things done

You'll probably be the right fit if you are:

•       Highly organised

•       Trustworthy and professional

•       Naturally curious

•       Comfortable speaking to people at all levels

•       Good with technology

•       Calm under pressure

•       Willing to learn

•       Someone who enjoys solving problems rather than creating them

Essential Requirements

•       Excellent organisational skills

•       Strong written and verbal communication

•       Good IT skills

•       Full UK driving licence

•       Access to a vehicle for occasional business travel

•       Right to work in the UK

Salary & Benefits

• £28,000 to £35,000 depending on experience

• Annual performance bonus

• Company pension

• Flexible and hybrid working

• 33 days annual leave including public holidays

• Mobile phone allowance

• Mileage reimbursement for business travel

• Professional qualifications funded by the company

• Annual salary review

Why join us?

Because this role has a future.

We aren't looking for someone to fill a desk.

We're looking for someone who wants to grow with the business, build valuable skills and become a trusted part of what we're creating.

If you're ambitious, organised and excited by the idea of learning about property, business and private office management while working closely with experienced professionals, we'd love to hear from you.

Protecting Wealth. Growing Value. Building Legacies.