Purchase Ledger Assistant

Fintech Recruitment Solutions, Aberdeen

Purchase Ledger Assistant

circa £24,000 - £26,000 p.a.

Fintech Recruitment Solutions, Aberdeen

  • Full time
  • Permanent
  • Hybrid working

Posted 1 week ago, 27 Nov | Get your application in now before you're too late!

Closing date: Closing date not specified

job Ref: MC770

Full Job Description

FinTech RS are recruiting on behalf of our client for an Accounts Payable Assistant based in Aberdeen. This is a permanent, full time position, with Hybrid working available.

 

Main duties include:

 

  • Receive, check, process and pay all 3rd party invoices and expenses 
  • Maintain Contractor spreadsheets and update relevant logs and accounting records.  
  • Maintain Purchase Ledger Log and ensure that it is up to date and correct at close of business each day.
  • Ensure all invoices are correctly authorised before payment.  
  • Maintain audit trails - scan, photocopy, file and archive as required. 
  • Investigate and resolve Debit balances on Vendor accounts. 
  • Assist with self-billing routines as required. 
  • Manage and resolve external supplier queries. 
  • Ensure relevant Vendor Forms are completed, authorised and filed. 
  • Assist with completion of credit applications for new suppliers. 
  • Maintain vendor records in Sage 200 and BankLine. 
  • Accurate and complete recording of VAT. 
  • VAT checks on new suppliers / contractors. 
  • Reconcile supplier statements. 
  • Generate weekly supplier payment runs. 
  • Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices.
  • Assistance in other areas of the Finance department as and when required. 

 

Suitable candidates should have the following:

  • Strong background in Accounts Payable / Purchase Ledger focused roles
  • Experience of accounting software such as Sage
  • Comfortable in the use of Microsoft Office packages, particularly Excel.