Purchase Ledger Assistant

To process and pay all supplier invoice and employee expenses within agreed credit terms while

maintaining accurate financial records.

To provide appropriate cover for in the Finance Office during periods of annual leave or sickness absence.

Key Responsibilities

• Invoice Processing: Accurately log, code, and post supplier invoices and credit notes to the accounting

system.

• Matching: Match invoices to purchase orders and delivery notes to ensure accuracy.

• Reconciliation: Reconcile supplier statements to the purchase ledger and investigate discrepancies.

• Payments: Prepare weekly or monthly BACS/cheque payments runs.

• Query Resolution: Proactively manage and resolve supplier enquiries and disputes.

• Documentation: Maintain well-organized electronic or physical filing system for invoices and statements.

• Expenses & Credit Cards: Process employee expenses and corporate credit card statements.

• Month-End Support: Prepare purchase ledger accruals and assist with closing the ledger at month-end.

Person Specification

Essential:

• Proven experience in a Purchase Ledger or Finance role.

• Proficiency in accounting software and also with Microsoft Office 365.

• High attention to detail and accuracy in data entry.

• Excellent communication skills for managing supplier relationships.

• Able to work as part of a team.

Desirable:

• Knowledge of, or sympathy with, the life of a church community