Recruitment / HR Coordinator

Our client, based in Aberdeen, is currently seeking an experienced Recruitment & HR Coordinator to join their team on a temporary 3-month contract, with the flexibility of hybrid working. 

ROLE

To provide end-to-end recruitment support and deliver high quality HR coordination across the employee lifecycle. This role is required due to the predicted rise in recruitment linked to recent project awards, as well as additional HR activity generated by organisational growth. The postholder will ensure efficient hiring, smooth onboarding, and consistent HR administration.

RESPONSIBILITIES

Recruitment

• Support high-volume recruitment for the Operations projects and other business areas.
• Work closely with hiring managers to understand workforce requirements and plan recruitment activity.
• Manage the full recruitment process, including advertising, sourcing, screening, interviewing and issue of offers.
• Provide support with the recruitment process, issue and return of recruitment forms, arrange interviews, and maintain recruitment tracker.
• Support recruitment and selection activity by collating, screening of candidate CVs, and arranging interviews, as required.
• Liaise with support Operations Coordinators in relation to offshore temporary worker requirements.
• Maintain recruitment trackers, reporting, and candidate records.
• Coordinate pre-employment checks, right-to-work verification, and onboarding documentation.
• Build and maintain talent pipelines for key roles.
• Ensure recruitment activity complies with company policies and employment legislation.
• Responsible for monitoring the HR and Recruitment mailboxes accordingly.

HR Coordination

• Provide day-to-day HR administrative support, including preparing contracts and letters.
• Coordinate onboarding processes, including induction scheduling and system setup.
• Provide administrative support across the HR team as additional activities arise from project growth.
• Respond to internal and external HR inquiries or requests and provide assistance as required.
• Support with absence management.
• Assist HR team with minute taking at employee HR meetings.
• Provide administration support with ECITB levy courses.
• Provide support to the commercial team assisting with time writing process and input into monthly payroll.
• Support the exit interview process for leavers.
• Maintain the people records in the Chronos HR system, including annual leave entitlements.

Other Duties

• Build strong professional working relationships across all levels of the organisation.
• Work in accordance with the General Data Protection Regulations (GDPR) and maintain strict security in respect of personnel information.
• Administrative duties as deemed appropriate to fulfil the role.
• Ensure that all work is carried out safely in compliance with HSE policies and procedures.

RECRUITMENT

Knowledge & Qualifications

• Recruitment or HR qualification (e.g., CIPD, REC) beneficial but not essential.
• Demonstratable experience in a similar HR administrative role in the Energy Industry is desirable.
• Proficient in the use of MS Office packages and relevant computer systems is essential.
• Good understanding of company Health, Safety, Environmental Quality (HSEQ) practices is essential.

Skills & Experience

• Experience in recruitment and/or HR administration, is essential.
• Strong organisational and administrative skills with excellent attention to detail.
• Ability to manage multiple tasks and work in a fast-paced environment.
• Strong interpersonal and excellent communication skills with the ability to build strong working relationships at all levels is essential.
• Knowledge of HR processes and employment law basics desirable.
• Demonstratable skills in adapting to change and promoting behaviours that meet the organisation’s aims and values is essential.
• Enthusiastic with a positive, can-do attitude to work is essential.
• Self-motivated and ability to work under pressure.