Senior Proposals Coordinator

Livingston Building Services requires a dedicated Senior Proposals Coordinator to support in-year delivery and growth of the Services business. The role will take responsibility for coordinating bid activity for framework and services-led tender opportunities across both public and private sector clients, including Group and direct external clients - working alongside the LBS SLT who retain overall ownership of bids. The role will develop and coordinate high-quality, compliant, and compelling submissions, ensuring Livingston Building Services is well positioned to secure work through frameworks, call-offs, negotiated opportunities, and repeat clients. The role will also contribute to Group-wide work-winning capability, supporting shared learning, consistency, and best practice. Hybrid working is available., Framework & Opportunity Management -Maintain a forward-looking Services opportunity pipeline in coordination with SLT, aligned to in-year delivery and growth objectives; contributing to Group pipeline reporting and reviews -Act as Proposals coordinator for Services-related framework bids and negotiated services opportunities; supporting Operational leads who retain overall bid ownership. Bid & Proposal Coordination -Coordinate the bid process for Services opportunities (including PQQs, tenders,framework submissions and client-specific proposals), liaising with internal stakeholders to coordinate bid content. -Liaising with Livingston Service/Operations Directors who have overarching responsibility of leading the bid. -Develop and write high-quality bid responses, tailored to client priorities, scoring models, and service delivery outcomes. -Coordinate bid responses from key stakeholders and workstream leads. -Manage bid plans, resources, review cycles, and governance. -Ensure submissions are fully compliant, and operationally credible. -Operate in line with defined Rules of Engagement between Sectors, Business Units, and Proposals Content Development & Quality Management Own and maintain LBS-specific bid library to support Services submissions. -Develop and refresh: -Service methodologies -Case studies -Value propositions -CVs and capability statements -Drive continuous improvement through lessons learned and bid review feedback. -Ensure alignment with Livingston and wider Group brand standards. Accreditations & Compliance Support management and coordination of services led accreditations; working with HSQE and relevant teams where applicable, Coordinate updates to policies, evidence, and standard responses.Act as a key point of contact for audits, verification checks, and clarification stages. Client Engagement & Presentations -Support preparation of client interviews and presentations and clarification responses. -Produce clear and professional presentation materials that articulate service capability, value, and differentiation. -Work closely with operational teams to ensure bids reflect deliverable and robust service solutions. Marketing & Business Growth Support

• Support development of marketing collateral aligned to Services growth priorities; including
• Service brochures
• Framework summaries
• Capability documents
• Support relationship development with repeat and new clients.
• Contribute to improving the visibility and consistency of the Services offering across Group platforms where relevant.
Group Collaboration & Best Practice
• Build strong working relationships with Divisional Proposal Leads.
• Actively share best practice, templates, content, and lessons learned to continuously improve bid quality and efficiency.
• Participate in Group work-winning forums, reviews, and improvement initiatives.
• Support Group requirements, including:
• Strategic framework bids
• Cross-divisional opportunities
• Standardisation and capability development activity
• Provide support to wider Group priorities during peak activity, in line with agreed capacity-sharing approach.
  
  Essential
• Building services / MEP / services contract experience.
• Experience of framework-led procurement in public and/or private sectors.
• Proven experience in a Proposals / Bid / Work Winning role within construction, building services, engineering, or FM.
• Excellent written and verbal communication skills.
• Strong organisational capability, managing multiple bids and deadlines.
• High attention to detail with a strong focus on quality and compliance.
• Knowledge/ Experience of Adobe Suite in particular In Design
Desirable
• Familiarity with term contracts, lifecycle services, or critical environments.
• Understanding of public sector procurement processes.
• Experience supporting client interviews and mobilisation proposals.
Personal Competencies -Collaborative and relationship-focused -Proactive and self-directed -Commercially aware and client-focused -Resilient under pressure -Continuous improvement mindset

Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers.