Trainee Office Administrator

Cooper Parry Finance Recruitment (formerly Hutcheon Mearns) are delighted to be supporting a returning client with an exciting opportunity to join their office in Perth as a Trainee Office Administrator on a full-time, permanent basis.

Our client is a highly regarded and growing Law Accountancy firm with a strong reputation across Scotland and a supportive, collaborative working environment. Due to continued growth, they are looking to recruit a motivated and enthusiastic individual to join their office team and provide administrative and typing support to experienced Law Accountants.

This is an excellent opportunity for a recent school leaver or someone looking to begin their career within a professional office environment. Full training will be provided, allowing the successful candidate to develop a broad range of administration and typing skills while working closely with colleagues across the business.

The role has been designed to create a multi-skilled team member, with responsibilities shared across both administration and typing functions. Initially, there will be a strong focus on audio typing to support the wider team, before progressing into a wider variety of office administration duties.

Key Responsibilties

• Providing day-to-day administrative support to the Law Accountancy team
• Audio typing correspondence, reports and legal/accountancy documentation
• Working closely with another office team member to provide shared administration and typing support
• Managing paperwork deliveries and collections (candidates must hold a full driving licence and have access to a car)
• Providing invoice typing support and indexing files
• Preparing documentation for scanning, filing and secure storage
• Handling confidential information and documents, including shredding and archiving
• Preparing auditor bundles for Law Accountants online
• Providing vouching support to the Law Accountancy team
• Sending follow-up emails and chasing outstanding information
• Maintaining online taxation diaries and other internal records
• Assisting with other ad hoc administration tasks as required

Background and Experience

• Recent school leavers are encouraged to apply
• Strong written communication skills with a high standard of spelling and grammar
• Good keyboard and computer skills
• Keen to learn and develop within a professional office environment
• Excellent attention to detail and accuracy
• Strong organisational and time management skills
• Positive attitude and willingness to support colleagues across a range of tasks
• Professional and discreet approach when handling confidential information
• Knowledge of Microsoft Word, Outlook and Excel would be beneficial but is not essential

Company Benefits

• Min Wage depending on age and experience
• 35-hour working week, Monday to Friday
• Early finish at 2:30pm every Friday
• 31 days annual leave, including public holidays
• Salary increases linked to length of service
• Company pension scheme
• Summer and Christmas social events
• Full training and development provided

Next steps

If this opportunity sounds like the right fit for you, please apply with your full CV.

Please note that this is a fully office-based role in Perth. Candidates must hold a full driving licence and have access to a car due to the nature of some duties within the role.

For further information, please contact sarah.livingston@cooperparry.com.