Visa Coordinator

We are delighted to be working with a leading organisation who are looking to recruit a Visa Coordinator to join their HR team on a permanent basis.

Reporting to the Senior HR Business Partner, this role will take responsibility for coordinating visa and immigration requirements for allocated operations, supporting personnel with applications, renewals and travel arrangements. This is an excellent opportunity for someone with strong administration and coordination skills who enjoys working in an international environment.

Responsibilities:

• Act as the main point of contact for visa and immigration matters across allocated operations.
• Prepare and submit visa and work permit applications to immigration authorities worldwide.
• Monitor visa and work permit expiry dates, coordinating renewals and identifying future requirements.
• Ensure personnel joining operations receive the correct visa and travel instructions.
• Prepare invitation letters, documentation and supporting immigration paperwork.
• Coordinate visa appointments and associated travel arrangements for applicants.
• Review and approve visa-related expenses, ensuring payroll reports are submitted within required deadlines.
• Maintain accurate and up-to-date visa, immigration and passport records.
• Support the development and integration of systems and databases to improve the accessibility and management of personnel documentation.
• Provide wider administrative support to the Personnel Visa function as required.

About You:

You’ll have previous experience in a busy administration or coordination role, ideally with exposure to visa, immigration or international travel processes. You’ll be highly organised, detail-focused and confident managing multiple deadlines, with strong communication skills and the ability to handle sensitive personnel information professionally.

If you have strong administration skills and are interested in developing your experience within an international HR environment, I’d be keen to hear from you.

Get in touch to find out more!