Care for People - We share responsibility for, and look after, our colleagues, our customers and the communities we live. We operate with safe and ethical practices and want every colleague to go home safely to their family each night
Pride - We take pride in our work and all that we do for ourselves and our customers. We strive for success through hard work
Promises Delivered - With a 'can do, will do' attitude, we always see through our commitments
Trust and Integrity - We build confidence through our honest approach, always doing the right thing
Mutual Respect - We value everyone for what they bring and treat people how we expect to be treated, Processing quotes, delivery notes and invoices for property maintenance activities ensuring that they are coded correctly
Ensuring property maintenance operatives have recorded their work accurately
Liaising with and maintaining strong relationships with new and existing suppliers and subcontractors
Keeping records of all property maintenance activities for all WHM properties
Ensuring that all routine statutory property maintenance tasks are scheduled in advance to remain compliant at all sites
Be part of the team that develops new systems and processes that will allow for accurate record keeping and more detailed reporting for senior management as well as more efficient working practices

Excellent interpersonal and communication skills
Experience using Microsoft Office packages such as Word and Excel
Experience in an administrative/office management role
Ability to effectively communicate both verbally and written
Strong organisational and multitasking skills, with the ability to manage paperwork, records and schedules
Computer and IT literate
Full UK driving licence preferred
Experience within the facilities management or construction sectors
Knowledge of Health & Safety regulations
KPI reporting

1 Malcolm Group jobs in Scotland