Location: Office Based

Job Type: Full-Time, Permanent

About the Role

We are seeking a well-organised and proactive Property Administrator to join our established

property management team. This is a full-time, office-based role supporting the day-to-day

administration of a varied residential property portfolio. The successful candidate will play a key role

in ensuring the smooth running of property management operations, acting as a central point of

contact for property owners, tenants, contractors, and colleagues.

Key Responsibilities

• Providing comprehensive administrative support to the property management team

• Handling incoming calls, emails, and correspondence in a professional manner

• Logging repairs and maintenance requests and issuing works to contractors

• Liaising with contractors to schedule works and monitor progress

• Updating property management systems and maintaining accurate records

• Preparing and issuing correspondence, reports, and documentation

• Assisting with invoicing, purchase orders, and contractor payments

• Maintaining organised electronic and paper filing systems

• Supporting compliance-related administration and general office duties

Candidate Requirements

• Previous administration experience, preferably within property, housing, or facilities management

• Strong organisational skills with the ability to manage a busy workload

• Excellent written and verbal communication skills

• Confident telephone manner and professional approach

• Good working knowledge of Microsoft Office, particularly Word and Excel

• High attention to detail and accuracy

• Ability to work independently as well as part of a team

• A proactive, reliable, and customer-focused attitude

Property or factoring experience is advantageous but not essential, as training will be provided.

What We Offer

• Competitive salary of £27,000 per annum

• Full-time, permanent employment

• Office-based role with consistent working hours

• Supportive and experienced team environment

• Opportunity to develop skills within the property management sector

How to Apply

Please submit your CV for consideration.

1 J. B. & G Forsyth Property Management Services jobs in Scotland