To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable) Key Tasks/Areas of Responsibility

Weekly Payroll management and processing for the network
Liaising and working closely with the Junior Data developer to resolve any systemic issues if they arise
Become a super user for Softworks and ODF portal
Supporting facilitation of timely and accurate payment to suppliers
Audit stop merges and additional payments remotely
Key contact for Audit queries
Support automation of tasks
Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner
Accurately recording any purchase orders, processing and coding of invoices for external resources
Keeping the absence management records up to date
Providing cover and being cross trained with the rest of the finance administration team within the network
Add all new starters, agency and cover drivers to training platforms
Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports
Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and organise refresher training
Administering fuel stocks and orders
Carrying out local operational quality audits and maintaining operational controls
Comment on the SOP of vehicles not being used
Upload compliance and HGV documentation to data studio
Check driver reported defects have been actioned for fleet vehicles by using the defect book and app

Carry out such other duties as may reasonably be requested by the management team
Strong IT literacy (Microsoft Office / G Suite programmes)
You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential).
You will have strong analytical skills with an awareness of quality assurance and auditing.
You will have strong communication skills with a confident telephone manner
Demonstrate a high level of accuracy, self-motivation and organisation
Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency
Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Caring and Accountability.

We recognise that our people are at the heart of our business, without them we wouldn't be able to deliver our award-winning service to millions of customers across the country each day. It's important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…

Salary: Up to £28,270 per annum depending on experience
Days of Work: Monday to Friday
Hours of Work: 7am - 3pm / 7:30am - 3:30pm / 8am - 4pm
Holiday trading
Enhanced maternity and paternity package
Free life assurance of 4 x salary on joining the pension scheme
Vitality at Work
Free On Site Parking
Discounted shopping from 100's of retailers including up to 5% off supermarket shopping
Milestone Days off to celebrate with your family and friends
For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses

2 Dpdgroup jobs in Scotland