Job Description

To provide a comprehensive support function to the Commissioning Team around the external contracts and monitoring of commissioned services.

Responsibilities

To co-ordinate and provide an outcomes monitoring service for commissioned services.

To co-ordinate and provide performance reporting.

To provide support during the tendering of services.

To provide generic duties around commissioning activity.

Supervise business support staff as appropriate.

Participate in the Council’s employee review and development programme.

The Individual

Extensive administrative experience including supervision of staff, figure work, data entry, word processing, composing letters/reports, minute taking, record keeping and filing

Experience of providing management information using IT.

Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, email, Intra/Internet

HNC (business, administration or management subjects) or equivalent *

4 SQA National 5 grades or equivalent at level 3 or above including English and Maths *

Recognised qualification for word processing, e.g. ECDL or equivalent *

Recognised qualification for spreadsheets, e.g. ECDL or equivalent *

Ability to provide support and supervision to colleagues

High level of accuracy in work

Ability to prioritise own workload

Ability to use initiative in day to day tasks

Ability to participate as a team member

Effective written and oral communication skills

Ability to deliver a high level of customer care

Effective organisational and time management skills

Self confident and self motivated

Ability to listen and accurately minute details of meetings

Possession of excellent analytical, evaluative, creative and decision making skills

Problem solving and analytical skills

Effective negotiation and planning skills

Appreciation and acceptance of, and commitment to the importance of confidentiality

Significant experience of operating software applications including Word, Excel and PowerPoint

Ability to demonstrate good literacy and numeracy skills

Ability to identify and suggest improvements

Flexible and adaptable

You may need to travel efficiently and effectively between various work locations within Moray to meet the operational requirements of the Service. Due to the rural nature of Moray this is normally undertaken by use of a car*

Closing Date: 23 October 2026

Starting Salary: £36,003.50 (pro rata)

£19.10 per hour

28 hours per week

Proposed Interview Date - 11 November 2026

For further information contact Lizette van Zyl, Service Manager - 07800 670644

2 permanent Admin / Secretarial / PA jobs in Forres, Moray