Our client is a growing Aberdeenshire business, looking to appoint a Finance & Office Manager to play a pivotal role in supporting day-to-day operations and helping shape the future direction of the business.

This is a genuinely varied opportunity offering significant autonomy and ownership. Working closely with the senior management, you will take responsibility for the operational backbone of the organisation, overseeing finance, administration, procurement, compliance, HR and business support activities while driving continuous improvement across the company.

Responsibilities

Manage all day-to-day finance administration including bookkeeping, invoice processing, bank reconciliations, payment runs, expense management and accounts receivable.
Produce regular financial reports and provide commercial insight to support business decision-making.
Liaise with external accountants to ensure accurate reporting, compliance and statutory obligations are met.
Oversee office operations and implement efficient administrative processes and procedures.
Coordinate procurement activities, supplier relationships and logistics arrangements to ensure the smooth delivery of goods and services.
Support and maintain compliance across HSE, quality assurance, legal and insurance requirements.
Manage recruitment administration, onboarding activities, employee records and HR documentation.
Act as the internal IT system superuser, supporting colleagues, maintaining data integrity and driving system best practice.
Manage relationships with key external stakeholders, suppliers and service providers.
Take ownership of the company’s website, social media presence and brand consistency across all external communications.
Provide executive support to senior management, including travel arrangements, meeting coordination and presentation preparation.
Contribute to strategic discussions and identify opportunities to improve operational efficiency and business performance.

The successful candidate will bring previous experience across finance, administration and operational support within a small or medium-sized business environment. You will possess strong bookkeeping knowledge, excellent organisational skills and the ability to manage a broad range of responsibilities simultaneously. Experience with ERP systems, accounting software and Microsoft Office is essential, while exposure to procurement, compliance, HR, HSE or quality processes would be highly advantageous. Most importantly, you will be a proactive, self-motivated individual who enjoys taking ownership, driving improvements and contributing beyond the traditional scope of the role.

To apply or find out more, please get in touch!

2 permanent Admin / Secretarial / PA jobs in Portlethen, Aberdeenshire