Vacancy Formal title: Personal Assistant to the President

12.5 hours per week Monday to Friday – Permanent Contract

The Royal College of Physicians of Edinburgh is seeking to recruit a Personal Assistant (PA) to the President serving within the President’s Private Office. This is a part-time role based at the College in Queen Street, Edinburgh.

The Role

The postholder will provide support to the President in the conduct of official duties and ensuring the smooth and professional operation of the President’s Private Office. You will manage the President’s diary, co-ordinate the President’s national and international travel, and act as the first point of contact for enquiries and visitors.

While the postholder will work closely with and take day‑to‑day instruction from the President, formal managerial oversight is exercised by the Chief Executive Officer, in accordance with the College’s governance arrangements.

A Typical Week

Across your 12.5 hours each week, you will focus on keeping the President’s Private Office running smoothly. On a daily basis, you will manage a complex diary, triage emails and phone calls, and ensure the President has the right papers and briefings for upcoming meetings. Each week you will coordinate UK and occasional international travel, arrange meetings and events, and prepare or draft high‑quality correspondence and supporting materials. At times, the role is planned and structured, but there is also a reactive element: you will use your judgement to re‑prioritise appointments at busy periods, respond to urgent enquiries, and act as a professional first point of contact for Fellows, members, senior healthcare leaders and external partners.

The Person

We are seeking a pro-active individual with exceptional organisational skills, a calm and professional manner, and the ability to handle sensitive matters with absolute confidentiality.

The postholder will navigate professional relationships and collaborate across teams and someone who operates with a strong sense of duty, integrity, and discretion.

The role requires two and a half hours work per day Monday to Friday; some flexibility is required to accommodate variation in workflow. There may be occasions when it is necessary to work outside normal hours and a system of TOIL is in place to accommodate this.

Please refer to the person specification for this role.

Remuneration Package

The salary for this role will be £36,587 FTE (£13,066 pro rata) per annum plus benefits. Additional benefits include:

· Pension: with employer contributions of 9%.

· Holidays: 23 days’ annual leave (with incremental increase over five years to 28 days) and 11 days’ public holiday/College close downs (Pro-rata for the PT role)

· Life assurance scheme

· Long-term income protection scheme for those unable to work due to illness.

· Cycle to Work scheme.

· Discounted rates for use of the venue for personal events.

This role offers the opportunity to work at the heart of a respected Royal College, supporting the President’s official duties and gaining insight into national and international medical leadership. You will work closely with the President, CEO and senior Office Bearers, build relationships with Fellows, members and key external stakeholders, and play a visible part in the smooth delivery of College business, governance and ceremonial activity. For an experienced PA or administrator seeking a high‑trust, part‑time position, it offers a rare combination of prestige, variety and a compact working week in a central Edinburgh location.

To Apply

Please go to our website for a full job description and further details.

Closing Date: 9AM Tuesday 16th June

Interviews: WC 13th July

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