Job Details

Grade: 5A

Hourly Rate: £13.02 - £14.15

Salary: £23,768.96 - £25,831.20 per annum

Contract Duration: Temporary Secondment Cover until 08/07/2025

Please note interviews will take place on the 02 July 2024 and 03 July 2024

This advert is for two roles, an Administrative Assistant in our Recruitment Team and an Administrative Assistant in our Helpdesk Team - Details Below. Please indicate your preferred post or if you wish to be considered for both posts, in your supporting statement.

Role Purpose

The HR Shared Services team are responsible for the administration of recruitment, payroll, employee benefits and pensions. Are you looking for a job in HR Administration where you will be kept busy and be part of a team who are responsible for administering the payroll process for Scottish Borders Council, then this is the job for you.
We are always on the lookout for new and innovative ways of working and you can play your part in this as the Council looks to adopt a digital first approach.

There are 2 vacancies available in the HRSS team so please indicate whether you would prefer to work in the HR Recruitment Admin role or the HR Helpdesk Admin role in your supporting statement and the reasons why. If you are interested in both roles please indicate this within your application form.

HR RECRUITMENT ADMIN POST REQUIREMENTS
To provide high quality, consistent transactional HR and RECRUITMENT processing to all SBC employees and potential employees. Administer all aspects of updating and maintaining candidate and employee information in the relevant systems to ensure employer obligations are met to agreed service standards. The duties will include: -
• Processing changes on relevant systems, ensuring that all information received is accurate.
• Administering recruitment of candidates in accordance with current relevant legislation and Terms and Conditions of Service.
• Answering queries from all levels of employees by phone or email.
• To work in close partnership with colleagues in functional processing teams within HR Shared Services.
• Contribution to process improvements and review of working practices to ensure fitness for purpose and efficiency.
• Use of relevant computer systems, including Microsoft Office suite.
• Active engagement in learning processes and underpinning policy and procedures across HRSS functional areas of Payroll, HR and Pensions.
• Contribute to team effectiveness through active participation in departments activities linked to overall organisational aims and objectives.

HR HELPDESK ADMIN POST REQUIREMENTS
While this role will be focused on processing payroll and answering calls and emails you will be exposed to and gain knowledge in all the functional areas for the Council. You will be directly processing timesheets and expenses claims for current employees ensuring these are processed in line with current legislation, working closely with colleagues in the other functional areas. Running multiple payrolls on a regular basis for all employees and ensuring attention to detail in various packages including excel, BACS and our own HR system.
• Processing changes on relevant systems, ensuring that all information received is accurate.
• Answering queries from all levels of employees by phone or email.
• To work in close partnership with colleagues in functional processing teams within HR Shared Services.
• Contribution to process improvements and review of working practices to ensure fitness for purpose and efficiency.
• Use of relevant computer systems, including Microsoft Office suite.
• Active engagement in learning processes and underpinning policy and procedures across HRSS functional areas of Payroll, HR and Pensions.
• Contribute to team effectiveness through active participation in departments activities linked to overall organisational aims and objectives.

Essential

HNC in relevant discipline or extended period of processing experience in one or more functional area.

Experience of working in a high volume, deadline driven customer service environment

Informal Enquiries

Informal enquiries may be made to Heather Taylor at heather.taylor@scotborders.gov.uk.

Scottish Borders Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010. In particular from candidates who assess themselves as having a disability, under the Disability Confident Employer scheme this guarantees an interview to those individuals who meet the essential criteria of the post. All appointments will be made on merit.