Job Title: Human Resources Administrative Assistant

Fixed Term to 31 March 2027 due to funding.

Location: This post is based at Link’s Edinburgh office. However, hybrid working is available with this role.

Hour of Work: 35 per week (Monday to Friday)

Alternative working patterns and/or working arrangements will be considered.

The Role

At Link, people are at the heart of everything we do. Our people have made our award-winning social enterprise the success it is today and as it continues to grow, we want them to be the best they can be and to reach their potential.

Reporting to the Senior HR Assistant, the HR Administrative Assistant will provide a comprehensive range of professional, effective and efficient HR administrative services and support to the Human Resources team as required.

The postholder will be responsible for processing all reference requests including liaising with current and ex-employees and third parties, in line with Link’s GDPR and Reference Policy guidelines. Another key responsibility of the role will be to audit the absence management recording process, running fortnightly and monthly reports and issuing appropriate correspondence to employees regarding pay.

About You

As HR Administrative Assistant, you will have high levels of accuracy and attention to detail, together with experience of working in a fast-paced administrative role. As the role is very varied and works to tight deadlines, the successful candidate will have excellent time management skills, as well as being able to work flexibly to provide a proactive and responsive service.

The postholder will have experience of Microsoft Office system, Word, Excel, Outlook, and internet (knowledge, understanding and application of software packages with the ability to access systems and use them effectively within the office environment).

In return you will be offered the opportunity to enhance your skills and knowledge through employee training and development. You can expect to work in a supportive, trusting and transparent working environment, with the autonomy to offer creative and innovative solutions whilst maintaining Link’ s values; Responsibility, Empathy, Social Impact, Participate, Equity, Challenge and Transparency.

For further information on the main position accountabilities and a comprehensive list of the essential and desirable criteria required for this post, please refer to the Job Specification in the Job information Pack above.

What’s in it for you?

As an Investor in People, we strive for continuous improvement through the management and growth of our staff, offering a wide range of training and development opportunities.

As a Link employee, you'll likely benefit from the following:

Competitive salary, reviewed annually, and opportunity for annual performance related salary increases and discretionary non-consolidated pay awards subject to terms of the scheme
35 days’ holiday per year (inclusive of public holidays) pro rata plus an additional 1 day’s pro rata holiday per year after 1 years’ service up to a maximum of 40 days per year
Opportunity to buy and sell holiday days
Enhanced company sick and family friendly pay
Access to paid qualifications and a wide range of learning and development opportunities and funded professional membership
Defined contribution pension with matched generous employer pension contributions plus salary exchange and additional voluntary contribution options
Access to a Salary Exchange car leasing scheme, subject to the terms of the scheme
Life assurance scheme providing death in service benefits
Healthcare cash plan for employees (and dependents) to support health and wellbeing plus discounts on shopping, restaurants and other services
Employee assistance programme for employees and their immediate household dependants to support health, mental and financial well-being
Access to purchase annual corporate clothing vouchers
Annual flu vaccination
Access to a credit union savings and borrowing scheme
Cycle to work scheme
Access to discounts on mobile airtime plans and much more!

For a full list of benefits available to employees, please see the website.

You will work with colleagues who offer support to ensure our customers' expectations are met. In return, we are looking for applications from people who will contribute to our aims and work to the highest professional standards.

This role is subject to Level 1 Disclosure check under the Disclosure (Scotland) Act 2020.

Closing Date: 23:59 on Sunday 07 June 2026

Interview Date: Interviews are being held on Tuesday 23 June 2026 at Link’s Edinburgh Office

How to Apply

Our online application method is the most efficient way to apply and can be started by clicking the “Apply Now” button below. You must complete an application form to be considered for any of our vacancies, but you don’t need a CV to apply for our positions. Also, if you aren’t sure about how long you have to fill in the form, you will be able to save it and return to it by clicking on the ‘My Applications’ tab of the vacancy search page and entering your username and password.

We would strongly encourage applicants to make their application as authentic to them as possible and ensure that it genuinely reflects the skills and experience that you can bring to the role. AI can be helpful with structuring answers in an application, however if overly relied on, it can risk an application appearing generic and less relevant to the role, which reduces the likelihood of being shortlisted.

As a large employer, we advertise jobs regularly on our own website and social media channels alongside other third-party websites. No matter where you see one of our vacancies, you will always be directed to our jobs portal to apply directly with us.

We can offer suitable alternative methods to apply if requested including although not exclusively; hard copy, Braille and audio. You can request these by emailing our Resourcing Team detailing which format you would require.

Please note that CVs will not be considered.

Please note should an internal applicant be successful in applying for this position on either a seconded or permanent basis, they will move to the terms and conditions associated with the role for the duration of the time they are in post. The terms and conditions are outlined in the advert above, and in the job specification.

We aim at all times to recruit the person who is most suited to the job and welcome applications from people of all backgrounds and from anyone who shares our commitment to inclusion. Our offices are fully accessible to wheelchair users and, as a Disability Confident Leader, we will interview all disabled candidates who meet the essential criteria.

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