Hard Facilities Management (HFM) Monitoring Officer

Location: West Lothian - on site | Contract: 12 months | Rate: circa 180/day (Inside IR35)

Our client is seeking a skilled and proactive Hard Facilities Management (HFM) Contract Monitoring Officer for a 12-month contract. In this role, you'll be responsible for overseeing the performance and delivery of HFM contracts across a diverse property portfolio, ensuring buildings remain safe, compliant, and fully operational.

You'll work as part of the Property Maintenance & Planned Improvement team, acting as a key point of contact for all matters relating to the HFM contracts, and ensuring that contractual, statutory, and financial obligations are met effectively.

Key Responsibilities

Monitor and manage HFM contract performance to meet service, audit, and compliance requirements.
Liaise with key stakeholders to ensure contracts deliver high-quality services and value for money.
Oversee planned and reactive maintenance, life cycle works, and compliance with Health & Safety, Building, and Fire Regulations.
Manage contractor relationships, attend progress and performance meetings, and review monthly reports and payment applications.
Support the procurement and tendering of maintenance and improvement works.
Carry out site inspections to assess service quality and compliance.
Manage and monitor the HFM budget, ensuring robust financial control and reporting.
Contribute to continuous improvement in contract management processes and performance monitoring.

About You
You'll be a confident and detail-oriented professional, capable of managing multiple priorities within a technical and time-sensitive environment.

Essential Requirements:

Degree or equivalent qualification in a building-related discipline (or working towards professional accreditation).
Strong communication and stakeholder management skills.
Proven experience in contract administration and budget management.
Sound knowledge of relevant legislation, including:

Health & Safety at Work Act
COSHH
CDM Regulations
Asbestos Regulations
Building Regulations
Water Bylaws

Proficient IT skills, including Microsoft Outlook, Word, and Excel.

Desirable:

Additional relevant professional qualifications.
Experience working within local government, education, or public sector environments.
Experience liaising with senior stakeholders or elected members.