Our client is a small group of companies based in Edinburgh that include sportswear and property businesses. They are looking for a trustworthy, highly organised and proactive person to join their small team in a varied role combining property management and business administration.

The Role

You will manage nine Edinburgh flats, coordinate property administration for their guesthouses and provide administrative support to the company owner and wider group.

Residential Property Management:

Nine Edinburgh flats – respond to tenant queries and arrange repairs.
Arrange and maintain up-to-date certificates and insurance policies, and keep abreast of relevant rental property legislation, regulations and compliance requirements.
Conduct annual property inspections.
Advertise available flats and conduct viewings.

Guesthouse Property Administration

Your role will focus on property administration. They have external contractors that manage bookings, guests, cleaning and linen.

Arrange insurance and utilities and keep certificates and licences up to date.
Liaise with fire safety, alarm monitoring and certification providers.
Support the Guesthouse On-site Manager with purchasing ad hoc items.

Executive Assistance and Business Management:

Proactively take on administrative work from the company owner, and carry out research to present clear, practical options.
Coordinate insurance arrangements across the group.
Support the HR / Finance Manager with HR administration, including advertising vacancies and communicating with candidates.
Organise staff events and office birthday celebrations, including cards and cakes.
As part of a small team, you may also be asked to undertake other reasonable duties consistent with the role.

Skills and Experience:

You will have excellent organisational and time-management skills, with the ability to manage competing priorities, deadlines and requests.
You will be proactive and solutions-focused, able to anticipate needs, identify potential issues and take initiative.
Strong attention to detail and accuracy are essential, particularly when handling sensitive, financial and compliance-related information.

Essential:

Proven ability to monitor expiry dates, coordinate renewals, and maintain accurate certification and compliance records.
A driving licence is required for the property management responsibilities.

Desirable:

Experience of property-related compliance.

Salary: £32,000 to £35,000 (based on a 40-hour week), pro rata for fewer hours.

Hours: Minimum 32 hours; 40 hours preferred.

Working Arrangement: Hybrid, with some office attendance on three days each week, including Tuesdays.

Benefits:

Flexible remote working hours between 7:00am and 7:00pm.
Company pension scheme.
Funded participation in two running, cycling or fitness events per year.
Gym membership, up to £60 per month.
Company laptop and phone provided.

Application deadline is Thursday, 5th November 2026, but our client will interview as soon as suitable candidates apply. Start date is ASAP after your notice period.

Our client asks you to complete a psychometric test as part of the application process. They are looking for the best fit with their company, so please complete it as honestly as possible. There is also an opportunity (non-obligatory) to record a 60 – 90 second video at the end, to introduce yourself, and say why you think you would be good in the role.

1 Property management jobs in Musselburgh, East Lothian