Allocate Project Co-ordinator - INTERNAL CANDIDATES ONLY

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

THIS VACANCY IS ONLY OPEN TO CURRENT EMPLOYEES OF NHS AYRSHIRE AND ARRAN

An opportunity has arisen for an Allocate Project Co-ordinator based at University Hospital Ayr.

What you will do:

As Project Co-ordinator you will take day to day directions from the Allocate programme Manager. You will be responsible for coordination of the phases of the Allocate Project as well as be expected to develop comprehensive tools and records to support the successful programme delivery

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Experience, Knowledge and Training:

• Educated to degree level in Administration/IT or equivalent
• Significant experience in an administration/IT role including supervisory experience.
• Proficient in use Microsoft Outlook, Excel, Word, and PowerPoint and Database applications
• Good working knowledge of the Internet
• Previous experience of working in the NHS
• Knowledge of the Knowledge and Skills Framework
• Self motivated, able to work on own initiative and possess organisational and communication skills

Skills:

• Highly developed interpersonal skills
• Evidence of ability to motivate others
• Excellent communication skills with an emphasis on customer care, including an excellent telephone manner
• Demonstrate excellent organisational skills
• Highly developed tact and diplomacy
• Ability to work as part of a team
• Demonstrate the ability the operate effectively, under pressure and to strict guidelines
• Presentational skills required

For further information on the requirements for the role please click the link below to view the person specification

Hours: 37 per week.

This is a fixed term/secondment opportunity for 12 months.

A driving licence/car ownership is essential for this role.

If you want to find out more about the role, please contact Ally McInnes, Transformation Programme Manager on / Ally.McInnes@aapct.scot.nhs.uk.

From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced.  Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings.

NHS Ayrshire and Arran will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer.  If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week (pro rata for part-time staff)  until the department can meet the requirements without impacting patient safety - you will, of course, be remunerated accordingly. NHS Ayrshire and Arran is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on JobTrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.  Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
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• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only.  If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
• NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.  This permission is, without exception, granted by UK Visas and Immigrations.  We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.  Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk 

We are unable to provide sponsorship for bank contracts.