Assistant Facilities Manager (0942)

We have an excellent job opportunity for an Assistant Facilities Manager to join the team in our Edinburgh office.

You'll create a positive first impression to clients and visitors and promote a friendly and approachable environment. You'll need to be able to work to deadlines and enjoy interacting with lots of different people - this is where your great customer service skills come in.

What will you be doing?

As the first point of contact you will be meeting and greeting all visitors whether its clients, contractors or employees. Other duties will include taxi booking, booking and coordinating meetings rooms, taking responsibility for ensuring all in-house functions run smoothly by ensuring the rooms are set up and ready for use and liaising with our catering team.

Other roles & responsibilities will include, but are not limited to:

• Collecting & sorting incoming post, including scanning, filing and archiving.


• Maintaining office equipment, replenishing paper & toner, sending cartridges for recycling etc.


• Restocking stationery, and ordering office supplies.


• Undergoing facilities inductions for new starters and fire warden duties during fire alarms.


• General housekeeping duties such as keeping the kitchen tidy throughout the day, maintaining stock of the kitchen supplies, tidying up meetings rooms after events etc.


• Be able to assist with IT and VC troubleshooting


• Understanding of ISO standards including 14001, 270001 and 45001


• There will be an expectation to travel for meetings and training requirements., Find out more about our Responsible Business initiatives here, including our net zero goals, local community engagement and social inclusion
  
  Experience working in a corporate office environment


• Experience working for clients (either internal or external)


• Experience managing multiple workloads simultaneously


• Excellent IT skills with experience of Microsoft packages
  
  We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits!


As signatories to the Mindful Business Charter, it's important to us that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing and we're very happy to talk flexible working, full-time or part-time working patterns.

Through our DEI initiatives we create an environment in which difference is valued. We have an Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, families, and women's career development and we're in constant dialogue with our people about how we expand our networks to better support everybody). Find out more about ED&I at WBD here. We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations.

Alongside a competitive salary you'll receive a flexible benefits package so you can choose and vary the benefits that matter most to you, Pension
Health Care
LifeAssurance
Volunteering Days
CarbonOffsetting
Flexi-working
Holiday-purchase
Learn more