Clerical Officer - Health Records

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

 In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net).

Position
An opportunity has arisen for a Clerical Officer at University Hospital Ayr.

What you will do:

Your duties will include the maintenance and filing of patients confidential records, recording patient related data, admissions and booking out-patient appointments using the computerised Patient Management System. You will also provide reception services, answering telephones and relaying messages.

You should be able to work flexibly in order to meet service demands.

You will be required to work flexibly which may include working 5 days over 7.

For further information on the role please click the link below to view the job description
Knowledge, training and/or experience required to do the job:

You will have good communication and interpersonal skills. You should possess SVQ Level 2 in administration or equivalent qualification or experience. You should also have European Computer Driving Licence (ECDL or equivalent.

Hours: 37 per week. You will require to work flexibly which may include working 5 days over 7.
This is a fixed term/secondment opportunity for 12 months.

If you want to find out more about the role, please contact Linda Black, Health Records Site Manager on / Linda.Black@aapct.scot.nhs.uk or Kevin Whiteford, Health Records Development Manager on / Kevin.whiteford@aapct.scot.nhs.uk

From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced.  Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings.
NHS Ayrshire and Arran will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer.  If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week (pro rata for part-time staff)  until the department can meet the requirements without impacting patient safety - you will, of course, be remunerated accordingly. NHS Ayrshire and Arran is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so.

ADDITIONAL INFORMATION FOR CANDIDATES
You should apply for this post by completing the application process on JobTrain.
DO NOT upload a CV as this will not be used for shortlisting purposes.
Posts close at midnight on the indicated date.  Late applications will not be accepted.
For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
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Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.  This permission is, without exception, granted by UK Visas and Immigrations.  We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.  Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk  
We are unable to provide sponsorship for bank contracts.