Executive Assistant - Glasgow

As an Executive Administrative Assistant in the Runtime Compute Leadership team within J.P. Morgan, you will be tasked with a variety of administrative duties that require confidentiality, initiative, and sound decision-making. Your responsibilities will include providing high-level administrative support for the executive and their team of managers, as well as other stakeholders. This may involve handling information requests, preparing reports, and performing clerical tasks such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and managing travel arrangements.,

• Maintains complex and detailed calendars for the 4 Glagow-based members of the Runtime Compute Leadership team, acting as a gatekeeper and main point of contact for all enquiries


• Partners with Chief of Staff on all the key tasks and provides support on logistics for meetings and town hall


• Arranges and coordinates complicated domestic and international travel with the new restrictive travel guidelines


• Logistics for all external visitors


• Flags incoming issues and concerns, ensures deadlines are met


• Manages all technology requests via in-house systems


• Onboards new employees


• Keeps up to date with audit and compliance guidelines to comply with any role changes/new regulations across the global business.


• Manages the coordination and logistics of both internal and external meetings


• Assists in editing spreadsheets and presentations, including printing and binding, for client meetings


• Processes invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
  
  Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization, as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals. Arranges and coordinates complicated domestic and international travel with the new restrictive travel guidelines, Minimum 5 years' experience working as an administrative assistant, providing support to high profile stakeholders.


• Strong organizational skills, ability to multi-task and prioritize with excellent attention to detail.


• Excellent interpersonal skills and the ability to build relationships.


• Strong written and verbal communication skills.


• Proactive rather than reactive - plans for all eventualities but ability to be flexible to changing work demands at short notice.


• High levels of confidentiality and discretion.


• Resourceful team-player, with a proactive approach within the assistant community and can provide back up to other assistants as and when required


• Remains calm under pressure


• Highly proficient in Microsoft Office and Concur
  
  J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives., Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.