Finance Administrator

Rock Trust is looking for a self-motivated, proactive and enthusiastic Finance Administrator to join our
team based in Edinburgh. The successful individual will be well-versed in the functionality of finance as a
whole and have an ability to work to deadlines, whilst maintaining excellent accuracy in all aspects of
you r work.

Reporting to
Finance Manager

Respon sibilities
People & Finance
Support the Finance Manager and Finance Officer to ensure efficient delivery of day-to day
operations including but not limited to providing cover for the Finance Officer in their absence,
maintain purchase requisition system, monitoring email accounts (actioning and responding to
internal and external enquires), processing monetary donations (including banking) and assisting with
administration of yearly audits.
Process Purchase requisitions on company credit cards for staff members including the ordering and
payment of goods, liaising with staff regarding queries and monitoring delivery of goods.
Credit card reconciliation for the SMT.
Assist with the preparation and processing of payroll and expenses.

Monitoring, updating and reporting of mileage documentation - liaising with staff to ensure their
documents are up-to-date and accurate.
Work with the Finance Manager and Finance Officer to undertake projects, researching and liaising
with facilitating colleagues across the business to ensure deadlines are met.
Assisting all departments with financial information, providing timely and accurate financial
information when required, Purchasing & Suppliers
Assist the Finance Officer with data entry on SAGE, including purchases, payments, sales invoices and
receipts, as and when required.
Assist with weekly supplier and staff pay runs, monthly direct debits and sales invoicing, as and when
required.
Assist with liaison with suppliers and external stakeholders including collaboration with other team
members, regardin g an y paymen t/in voicin g issu es or qu eries.
Assist with liaison between The Rock Trust and service providers and contractors to ensure that the
organisation receives the most effective service.
Assist with the procurement exercises for renewal of contracts.

Quality & Governance
Assist with the creation, review and implementation of finance policies, procedures and process
maps.
Administering internal communications re: policy, procedure and process map changes, including
finance updates to staff.
Assist in the audit, development and implementation of new and updated resources and procedures,
including monitoring and evaluation of systems.
Ensure all financial data is recorded on allocated database systems accurately and reports are
generated when required.
Assist with the preparation of annual and monthly management accounts if required.

Leadership & Development
As part of the Finance Team, provide effective and professional leadership, supporting and promoting
the activities of Rock Trust and contributing significantly to building a high performing organisation.
To provide visible leadersh ip an d motivate staff to en su re th at delegated respon sibilities are
achieved, and effective communication maintained.
Nurture a culture of Respect, Safety, Positivity and Fairness, that allows our colleagues to thrive, take
appropriate risks and learn from mistakes.
Increase our management level networks, building relationships with leaders, partners,
commission ers an d fu n ders.
Identify and make recommendations for improvement to contribute to the continuous operational
improvemen t of th e organ isation .

Oth er
To act in accordance with Rock Trust values.
To undertake other duties in line with the role as required.

Experience in a similar role is essential.
A good understanding of basic accounting / bookkeeping principles.
Excellent numeracy & literacy skills with a high level of accuracy and attention to detail.
Excellent organisational and planning skills are essential as is the ability to respond quickly to
changing and challenging priorities.
Highly proficient in Office 365, especially Excel and Word.
Experience of using Sage software preferably Sage 50 Accounts & Payroll.
Excellent communicator - verbal and written.
Ability to work flexibly and to immediate or short deadlines.
Well organised, reliable with good planning skills.
Ability to work on own initiative with minimal supervision.
Team Player - willing to assist colleagues and support various departments as and when required,
including being flexible and adaptable.

Desirable

Experience of working for a charitable organisation including charitable accounting.
Experien ce of u sin g databases.
Experience of using SharePoint and Teams platforms.

We are Rock Trust and our vision is an end to youth homelessness in Scotland

For over 30 years we have been working to prevent youth homelessness and to support young people to
build better futures.

We aim to ensure that every young person in Scotland has access to expert youth specific services to
assist them to avoid, survive and move on from homelessness. We work to ensure that the public, policy
makers, commissioners and practitioners understand the issues, make decisions and take action which will
help us to end youth homelessness.

As well as providing routes away from homelessness and into secure
housing options, we also support young people with their mental
health, employability and independent living skills.

Every young person is different and no single version of support is
appropriate for every person.

We want to prevent young people experiencing homelessness at all,
but where this isn't possible, we're determined to make sure that any
experiences of homelessness are brief and non-recurring.

Kate, CEO




Life at Rock Trust




Safety Fairness Resp ect Positivity




These are Rock Trust's values and they exist for our staff, volunteers and the
young people we work with. They underpin everything we do, including how we
measure success and reflect on our work.

When we interview new potential colleagues we always ask them to talk to us about these values and
their personal relationship to them. This really helps us get to know people, and see how they might fit
into Rock Trust. Crucially, we've had feedback that it also helps break the ice and show people what
working at Rock Trust is like because of what is important to us.




I love building and nurturing relationships to allow young
people to feel safe and heard, it's a privilege and honour to
support them.

Each day I'm growing and learning and always feel supported
by my colleagues around me who are brimming with
knowledge, empathy and compassion., £50 eye care voucher every 2 years



A funded Social Committee responsible for
Benefits Platform with access to online organising social activities for everyone
discounts and freebies



Interest free season ticket loans Cycle to work scheme




Flexible working with a healthy mix of time at home and in the office has
allowed me to fit my part-time hours around the children's school day.

It's really made all the difference to my work / life balance.

Pete, Management Accountant