Health Records Supervisor

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. 

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position

An opportunity has arisen for various Health Records Supervisors at University Hospital Crosshouse on a fixed-term / secondment for 2 years.

Positions & Shift Rotation:

Post 1 (37.5 Hours per week)

Week 1: Monday to Friday, 8.45 am - 5 pm

Week 2: Monday to Friday, 2 pm - 10 pm

Week 3: Monday to Sunday. 8.45 am - 5 pm

Week 4: Wednesday to Friday, 8.45 am - 5 pm

Post 2 (33.75 Hours per week)

Week 1: Monday to Friday, 8.45 am - 5 pm

Week 2: Monday to Friday, 2 pm - 10 pm

Week 3: Monday to Friday. 8.45 am - 5 pm

Week 4: Wednesday to Friday, 8.45 am - 5 pm

Please specify on your application if you have a preference for a post.

What you will do:

The post forms part of the management support team within the Health Records service. You will have responsibility and accountability to supervise operational service delivery within designated sections of health records and supervision of teams within the department, as well as out-patient and accident /emergency reception services at Crosshouse Hospital.

You will be at the forefront of implementing workstreams to improve the efficiency of the Health Records Service and improve access to clinical information.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

This is a developmental opportunity for experienced staff members from an administrative background to move into a first level management role managing sub sections of the Health Records Department at University Hospital Crosshouse. Each candidate will participate within a mentorship programme covering a number of administrative functions which will be helpful for future career progression.

You should have sigificant experience within the Health Records Department or a similar administration function and possess or be willing to work towards a qualification such as Institute of Health Records Information Management (IHRIM) foundation and/or certificate and/or HND in Business Administration/Information Technology.

You should be a highly motivated team player who can actively engage with our workforce.

Effective listening, interpersonal and IT skills are essential.

If you want to find out more about the role, please contact Robert Bryden, Head of Health Records Services on / Robert.Bryden@aapct.scot.nhs.uk

Or Valerie Pirrie, Administration Co-ordinator at / Valerie.Pirrie@aapct.scot.nhs.uk

From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced.  Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings.

NHS Ayrshire and Arran will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer.  If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week (pro rata for part-time staff)  until the department can meet the requirements without impacting patient safety - you will, of course, be remunerated accordingly. NHS Ayrshire and Arran is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

DO NOT upload a CV as this will not be used for shortlisting purposes.

Posts close at midnight on the indicated date.  Late applications will not be accepted.

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