Higher Clerical Officer (Legal Section)

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Nhs Lanarkshire

Posted 1 week ago, 26 Apr | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: None

Full Job Description

This post is open to NHS Lanarkshire employees only.

The Role

To process all access and other requests for patient records and patient information in accordance with legislation under the Access to Health Records and Data Protection Acts.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

Educated to standard grade/Qualification at SVQ level 2, ECDL or equivalent plus knowledge of health records gained through 2 years experience.
A thorough knowledge of Access to Health Records Act 1990 and Data Protection Act 1998 and the processes in place when handling access requests for health records.
Specialist training is given on how to manage highly sensitive and confidential information and the postholder has to be skilled in how to approach all agencies when dealing with this information. This training has to be ongoing as part of the job due to the complexity of the work being handled and the postholder has to be confident with dealing with this.
Customer care skills training is given on how to handle distressed patients/relatives especially relatives of deceased patients, the postholder has to know that this can be extremely distressing.
Computer literate and keyboard skills.
Experience in multi tasking.
Knowledge of Confidentiality and Data Protection.
Knowledge of handling and moving skills.
Ability to work as part of a team and on own initiative (working alone).
Good interpersonal skills including an ability to communicate effectively with patients and staff at all levels.

It would be great if you also have

Previous experience of working in a health records environment
Ability to efficiently process and electronically scan paperwork in accordance with set timescales and ensure high quality of work output
Ability to work in a busy environment

Contract type

Permanent

Part Time

24 hours

Please note this is a part time post and the salary for this position will be pro-rata.

Location and Working Pattern

This role will be based in Health Records / Legal department within University Hospital Wishaw.

The working pattern for this role - Monday to Thursday 9am - 3pm

Looking to find out more?

If youre looking to find out a bit more, then we would love to hear from you!

Please contact Joyce Davidson, Interim Health Records Manager UHW, Medical Records on Joyce.Davidson@lanarkshire.scot.nhs.uk

For enquiries regarding the application form or recruitment process, please contact Gemma Lowe, Recruitment Administrator on Gemma.Lowe@Lanarkshire.scot.nhs.uk(Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshires benefits include:

A minimum of 27 days annual leave increasing with length of service
A minimum of 8 days of public holidays
Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
Paid sick leave increasing with length of service
Occupational health services
Employee Counselling services
Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If youre looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

Posts close at midnight on the indicated date
For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates
Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
We recommend using the Internet Browser 'Google Chrome' or 'Microsoft Edge' when using Jobtrain
Once you have submitted your application form you will be unable to make any amendments

In NHS Lanarkshire we are committed to recruiting a workforce that fully reflects the diverse make-up of our society. A place where every individual can thrive, develop and succeed based on skill, knowledge and talent, regardless of race, disability, gender, sexual orientation, care experienced* or any other dimension that can be used to differentiate people from one another.

We anticipate a high level of interest in this position and may close the advert once sufficient applications are received. Please complete and submit your application early.

*Care experienced applicants are people who live/have lived with foster parents/kinship carers or who live/have lived in a residential childrens setting/secure unit.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced. Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings.

NHS Lanarkshire will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer. If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week until the department can meet the requirements without impacting patient safety - you will, of course, be remunerated accordingly. NHS Lanarkshire is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so.

NHS Lanarkshire Recruitment Website

Care to join us?