HR Assistant

We are delighted to be working in partnership with a new client who are an established Scottish based firm and leading experts in their field.

Due to expansion across the business, our client is looking to recruit a dedicated and professional HR Assistant on a full time basis for a period of 12mths.

This role can be based in either Edinburgh OR Glasgow!

The purpose of this role will be to support the HR team in delivering a seamless service to colleagues and management across the firm. This is a great opportunity to develop your career in operational human resources, in a professional environment with a focus on helping people develop and grow in their careers

Your main responsibilities will include:

• Drafting job descriptions; liaising with recruitment agencies; administration of job postings and circulation including filing and tracking applications, responding to applicants, and setting up interviews, drafting of offers and contracts and associated invoice administration
• Co-ordinate onboarding experiences and inductions
• Updating application process on website; collate applications in preparation for selection and interviews; all law fair administration; co-ordination of summer student scheme; maintaining records; drafting law society paperwork in relation to the lifecycle of the traineeship
• Process invoices in relation to benefits; manage joiners and leavers on healthcare plans; advising employees on benefits; input to annual salary survey
• Performance Management: update review form when required; track returned performance reviews and file.
• Talent Management: drafting of promotion letters and contracts; booking of relevant training for promotion candidates
• Learning and Development: coordinating and booking training and payment of invoices; send out feedback requests and collate results; assist in coordinating PEAT 2 training; update CPD tracker and HRIS.
• Health and Wellbeing: upload communications to the internet; assist in setting up health and wellbeing activities.
• HR Processes and procedures: inputting data for new starts, changes, movers, promotions, leavers, mat leavers etc onto HRIS/Payroll system; processing of practicing certificate renewal; drafting of correspondence relating to T&C’s, i.e. mat leave, pat leave, flexible working; update and maintain HRIS; admin relating to new starts, leavers, and changes; reporting from HRIS.
• Payroll: Inputting pay data accurately and efficiently
• Any other ad-hoc duties

To be considered for this opportunity, we are looking for the following skills and/or experience:

• We are looking for someone who offers HR administration experience and keen to develop their skills further
• Genuine passion and ambition to develop a career long term within HR
• Strong interpersonal skills with the ability to build rapport and communicate positively and effectively
• Detail-orientated with a proactive and positive attitude
• Offer excellent IT skills particularly with Microsoft Office applications and the ability to analyse data in support of business priorities
• Passion for helping others

Reward & Benefits

Your wellbeing is important to us and our client, through their employee assistance and wellness programme, they offer a package of benefits and support to help you thrive within their community and as well as offering you a stimulating environment to work in we also offer:

• Starting Salary of £24k per annum
• Training & Development Opportunities
• Excellent pension
• Hybrid Working – 3 days in the office, 2 days from home
• Flexible Working – between the hours of 8am to 6pm (35hrs per week)
• Social & Charitable experiences
• … Plus so much more that will be discussed at time of application

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook

Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.