Lettings Assistant

We are looking to further strengthen our current team with the appointment of a Lettings Assistant within our Edinburgh office on a full time basis.

This role will provide a professional and efficient administrative support service to a team of Property Managers and Lettings Directors within Gilson Gray Property Services. The successful candidate would work as part of a team as well as independently.

This primary duties of this role will include:

• Handling incoming emails and telephone enquiries


• Sending out applications to prospective tenants


• Referencing tenants


• Property inspections ordering and managing safety certificates


• Arranging new tenant meeting with Property Managers to sign lease


• Assist with property inspections and ensuring that information and date is updated and maintained


• Close off all completed maintenance reports to ensure the system is up to date


• Liaise with Property Managers and prospective tenants to arrange property viewings


• General administration duties
  
  Experience of working in a client facing role


• Experience of general administration duties


• Excellent communication skills and phone manner


• Experience of using Microsoft Office


• Employment background or knowledge within the Lettings industry would be an advantage


• Experience of using SME management software would be preferred, however, full training would be provided.


• Full UK Driver's License
  
  We are a comprehensive law firm, offering expert legal, property and financial services.


We are a team of highly-skilled, award-winning professionals who are committed to helping our clients achieve their goals in every area of the law. We are proud to be a part of one of the most prominent and modern legal firms in Scotland. We are Gilson Gray.

Based in Edinburgh, Glasgow, Aberdeen, Dundee, East Lothian and as of recently England we focus on ensuring we provide the highest level of advice and on-going service to our clients internal and external.

Our Team

In 2021 our lettings department was awarded the Chartered Institute of Housing award for Excellence in the Private Rented Sector. This was achieved as a result of the dynamic, tenacious and compassionate approach the team takes to property management.

It is an exciting time to join the department during a fast paced growth phase, achieved through regional expansion and a strong new business focus. A conscientious focus on personal and professional growth and development, makes the team a great environment to work within.

Pulled from the full job description

• Casual dress


• Company events


• Company pension


• Health & wellbeing programme


• Referral programme, A competitive salary with annual review and potential bonus award depending upon performance


• 32 days holiday a year (inc. Bank Holidays)


• Birthday off


• 3 x Death in Service Benefit


• Membership of an occupational pension scheme


• Wellbeing initiatives and opportunity to access online Health Provider


This is an exciting time to join us. Think this is for you? Get in touch for a confidential chat about how you can become part of the team.

Job Types: Full-time, Permanent