Marine Operations Assistant

Working for the UK Operations Finance Manager, this varied role will provide efficient administrative support to the Peterhead and Aberdeen Marine Operations and Finance Teams. Applicants must have well developed IT skills particularly in the use of Excel to deliver timely financial information in addition to being highly focussed on detail, accuracy and consistency. Duties include:

• Process vessel arrivals through receipt of Harbour log prior to updating vessel movement.



• Complete voyages and reconcile details through computerised system. Subsequent purchase order and sales order to be created and delivered.



• Submit cargo declaration along with vessel dues and pilot movements to the Harbour.



• Review mailbox and action bulk certificates applicable to vessels.



• Run chargeable and non-chargeable plant and labour reports. Reconcile back to email correspondence along with creation and delivery of sales order.



• Purchase and sales order creation and delivery for local external and intercompany purchases.



• Reconciliation of ad-hoc labour and crane charges back to information source.



• Download vessel voyage reports and create a bulk summary schedule for each vessel. Discrepancies to be communicated and resolved with appropriate teams.



• Sales invoice team support to resolve queries prior to submission to customer.



• Produce and update reports, ensuring the information meets Company and client expectations.
  
  Customer focussed with a proven track record within an administrative role with strong numeracy skills and attention to detail.



• Ability to develop and maintain effective relationships with colleagues, customers, and vendors.



• Flexible and adaptable to changing workloads and priorities, liaising with multiple sources to deliver a high-quality product.



• Strong interpersonal and communication skills both verbal and written.



• Computer literate with well-developed IT skills across the Microsoft suite and a practical understanding of data entry and reporting applications.


Minimum Qualifications


• Education to GCSE level or equivalent



• Strong Microsoft Excel skills


Equity, Diversity and Inclusion (ED&I)

No
Are you a former employee or contractor of ASCO or any of our Group Companies?
• 
  Former Employee
  Former Contractor
  N/A
  Do you know, or are you related to, an employee of ASCO or any of our Group Companies?
• 
  Yes
  No
  If yes, please provide details
  Are you a member of the Armed Forces Community?
• 
  Yes
  No
  If yes, please provide details
  Cadet
  Regular Personnel
  Reservist
  Veteran
  Family (spouse/civil partner/child
  Current Salary (in UK £)
• 
  Current benefits package and values
• 
  e.g. pension 5%, car allowance, bonus etc.
  Annual leave entitlement
• 
  Notice Period
• 
  Salary expectations for this role (in UK £)
• 
  What evidence can you provide to confirm your eligibility to work in the UK?
• 
  A passport showing the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK
  A birth (short or long) or adoption certificate issued in the UK, Channel Islands, the Isle of Man or Ireland, together with an official document giving the person's permanent National Insurance number and their name issued by a Government agency or a previous employer
  A share code to demonstrate digital immigration status under the EU Settlement Scheme
  A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK
  A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK
  A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person's permanent National Insurance number and their name issued by a Government agency or a previous employer
  A certificate of registration or naturalisation as a British citizen, together with an official document giving the person's permanent National Insurance number and their name issued by a Government agency or a previous employer
  A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question
  A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK and is allowed to do the work in question
  A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person's permanent National Insurance number and their name issued by a Government agency or a previous employer
  An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question
  None of the above
  If none, please provide details