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Personnel Logistics Coordinator

Red

Personnel Logistics Coordinator

Salary Not Specified

Red, Aberdeen

  • Full time
  • Permanent
  • Onsite working

Posted 1 week ago, 19 Apr | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: b2ca40316cbd44708f8ae5493e488f81

Full Job Description

  • Responsible for maintaining an open dialogue with personnel to ensure whereabouts are known and tracked effectively, updating the personnel tracker and availability lists accordingly.

  • Assist the Project Manager(s) to ensure skillsets of offshore personnel are in line with project work scopes.

  • Responsible for monitoring FCO and / or AIG to determine in country requirements for upcoming projects, alerting Project Manager(s) and Project Coordinator(s) of any changes that may impact operations.

  • Administer and Coordinate Visa / Work Permit processes tracking and monitoring the progress of all applications updating the Project Manager(s) as necessary.

  • Assist the Project Manager to resource competent, qualified personnel in accordance with client requirements.

  • Responsible for liaising with the company's' travel provider to schedule flights, hotels, car rental etc for all travellers, providing itineraries and updating company systems in a timely manner.

  • Responsible for ensuring route and carrier options align with client requirements and company procedures as necessary.

  • Work closely with Project Coordinator(s) and Finance to ensure purchase orders and flight plans reflect cost tracking records.

  • Assist to support the applications of passport renewals and second passport applications as required.

  • Responsible for the issuance of travel letters to support the travel process as required.

  • Liaise with the clients / agents to obtain all required documentation to support visa / work permit requirements in a timely manner.

  • Responsible for raising purchase orders and seeking relevant approvals for personnel mobilisation.

  • Responsible for determining subcontractor IR35 status as necessary in accordance with company procedures, informing the Project Manager(s) accordingly.

  • Assist the Project Coordinator(s) to maintain the subcontractor registers ensuring all information remains current and up to date, verifying company / training / qualifications and insurance details as required.

  • Manage training requests and liaising with training providers for staff and contractor personnel as and when required.

  • Assist the Project Manager(s) and Project Coordinator(s) with the completion of mobilisation paperwork as necessary.

  • Assist with preparation of offshore timesheets and expenses for Finance to ensure invoicing deadlines are met.

  • Create and maintain traveller profiles within the travel agent's portal.

  • Assist in managing stock levels for PPE.

  • Participate in on-call Rota as and when required.

  • Maintain a strong communication with departments internally e.g., Operations / Marine & Consultancy etc... to ensure largescale projects run efficiently.

  • Assist with any other duties as and when required.

    Ability to multi-task and to adapt to changing work conditions.

  • Ability to prioritise workload to meet deadlines.

  • Excellent time management skills with high attention to detail.

  • Strong interpersonal & organisational skills.

  • Personable and able to communicate effectively across all levels of the business.

  • Good written and verbal communication skills in English.

  • Self-motivated with a good work ethic.

  • Ability to work independently in challenging circumstances and use initiative to propose and implement improvements to work practices.


    • Essential:
  • Experience within a personnel logistics role preferably within the Energy Industry.

  • Experience in supporting multiple fast-paced projects.

  • Effective MS Office Suite User.

  • Knowledge of IR35 Regulations / Off Payroll Working Rules.

  • Experienced in multi-national visa applications and processing.


    • Preferred:
  • Experienced using SharePoint.

  • Experience using Sage Accounts.

  • Understanding of Marine competence assurance programmes and disciplines.

  • standards.

    Competitive Salary and benefits package.