Property Administrator

We have an exciting opportunity for a Property Administrator to join our Retail team based in our Central Support Office in Lasswade. Working collaboratively across the business you will collate required data and information whilst working to tight deadlines. You will be responsible for providing effective and efficient support to the Head of Construction & Maintenance (HoC&M) and the wider property team.

This role will be required to undertake Out of Hours R&M support, receiving and processing emergency calls at weekends (1 weekend out of 4). This is from 17:00 on Friday to 09:00 on Monday. There is an additional payment for this.

Responsibilites

• Coordinate diary and meetings for HoC&M


• Send and reply to correspondence for and on behalf of HoC&M where required


• Collate & format data and information; able to create, manipulate and analyse data


• Collate and maintain Health and Safety documentation to fulfil due diligence obligations


• Support conference calls / meetings, take notes and distribute actions for HoC&M


• Booking and reconciliation of all business travel needs for HoC&M


• Raising of Purchase Orders on behalf of the property team


• Reconcile expenses / credit card for HoC&M


• Forward planning for key business event and dates


• Provide HoC&M with accurate data and information in a timely manner


• Travel requirements managed efficiently in a cost-effective manner


• Business reconciliations completion and return in line with periodic deadlines


• Purchase Requisitions raising and authorisation accurately to generate POs
  
  Has a curious mind and a desire for continuous learning; self-aware and open to feedback; does not become defensive when receiving feedback but sees it as an opportunity to grow & develop; confident and able to admit mistakes and learn from them


• Adapts quickly to change, able to effectively prioritise workload to meet deadlines / targets; asks questions to establish if there is a better way of doing things; tailors' approach and language used to the audience


• Ability to build effective relationships


• Self-motivated and able to work independently


• Organised and structured with high attention to detail


• Methodical, analytical and solution focused


• Adapts quickly to change, able to effectively prioritise workload to meet deadlines / targets


• Resilient and confident


• Good written and verbal communication skills


• Ability to effectively manage project plans


• Can demonstrate our values at all times - we're one team, getting better everyday. We bring a smile. We live and breathe gardens. We make it work for our customers.
  
  At Dobbies, we're proud to have history dating back to 1865. Founded by James Dobbie, we're the UK's largest garden centre retailer, with 3,800 colleagues and 77 stores, including six little dobbies, and a Central Support Office near Edinburgh.


Our passion and joy for gardens and plants is what makes us special. In our stores, we showcase this through own brand and branded products, concession partners and services. We have something for every season, occasion and style of garden, outside and in.

Many of our stores also feature a restaurant or coffee shop, where customers can enjoy refreshments or meals in a relaxed and welcoming environment.

At Dobbies, we champion garden living all-year-round and offer a calendar of events and experiences that bring people and communities together.

We're committed to being a great place to work. We're one team and we encourage our colleagues to be the best version of themselves, every day; to share their wins and celebrate success. Together, we make it work for our customers.


• Discount - treat yourself with generous uncapped discount across our stores with 50% off in our Restaurants, 25% off in the Garden Centre and 10% off in our food halls


• Hybrid working - a combination of office and home working to help balance your work life balance


• Pension - save for the future with our company contributed enhanced Group Pension Plan


• Season ticket loans - spread the cost of travel with an interest free loan


• Access to Wagestream - support your financial wellbeing, with ability to access earnings ahead of pay day, save for the future and financial advice


• Access to Retail Trust - seek confidential support, access to a Virtual GP, free counselling service and discounted retail rewards with our employee wellbeing platform


• Access to Dobbies Academy - continue your development with our eLearning platform and development programmes


• Study assistance - invest in your professional development with funded courses and qualifications


• The little things to keep you going through the day - free tea, coffee, and milk


• Collaborative office space - with access to our wellbeing room, learning resources and even a book swap


• Invites to our annual company conference, summer and Christmas social events