Purchase to Pay Manager

Purchase to Pay Manager 

Caledonian Sleeper Ltd, Glasgow 

Hybrid based role 2/3 days based in office

Competitive salary plus benefits 

This is an exciting opportunity for an enthusiastic and motivated P2P Manager to join the Caledonian Sleeper Finance Team. This is a new role which will lead the purchase to pay (P2P) function for Caledonian Sleeper Limited (CSL). You will be responsible for managing the execution and performance of the full P2P process. This will require the management and a close working relationship with members of the PTP team as well as the creation and monitoring of key performance indicators (KPIs) and reporting. Initially a key part of the role will be to work with our Business Transition programme team and be responsible for the transition of the P2P function from our current provider. Using your experience to deliver best practice. 

You will have experience in managing and optimising P2P processes, systems, and teams with a good understanding of the P2P life cycle, from ordering, purchasing, receiving, paying for and accounting for goods and services. You will also need to have strong analytical, communication, leadership, and problem-solving skills as well as good attention to detail.

This role will support the Head of Finance and the broader business at Caledonian Sleeper. This is an exciting time to become part of the Finance team as we shape our new Finance operating model, systems, and practices. 

Main Accountabilities:

• Manage the day-to-day operations of the P2P function, ensuring compliance with company policies, procedures and controls as well as external regulations.
• Advise and assist in the creation of a fit for purpose P2P process for CSL. 
• Managing and developing a small P2P team ensuring P2P objectives and strategies align with overall business vision/goals. 
• Drive continuous improvement initiatives across the P2P function, identifying and implementing best practices, process enhancements, and system solutions. 
• Monitor and report on the performance of the P2P function, using KPIs, dashboards, and benchmarks.
• Providing support and leadership to the P2P team by way of coaching, training and feedback
• Managing deadlines effectively, prioritising workload of self and team, delegating as and when appropriate. 
• Collaborate with internal and external stakeholders, such as suppliers, customers, auditors, and other finance functions.

What you’ll need: 

• A degree in accounting, finance, business, or a related field or be qualified by experience. 
• Accounting and finance knowledge: solid understanding of accounting principles, financial regulations, and compliance. Prepare and analyse financial reports, manage payables and payments, and ensure accuracy and completeness of P2P transactions.  
• Leadership and communication skills: Lead and motivate the P2P team, provide coaching, feedback, and training, and resolve any issues or conflicts. Communicate effectively with internal and external stakeholders, such as suppliers, customers, auditors, and other finance functions.  
• Process improvement and system skills: Drive continuous improvement initiatives across the P2P function, identifying and implementing best practices, process enhancements, and system solutions. Proficient in using P2P software and tools and able to monitor and report on the performance of the P2P function using KPIs, dashboards, and benchmarks. 

Additional features of the role:

• Knowledge of Order to Cash (OTC) and Record to Report (R2R) will be advantageous.
• Working knowledge of Dynamics 365 will be advantageous.
• Previous experience in the P2P aspects of IT system implementations or changes would be useful.
• Experience in managing a team and demonstrable experience in driving positive change is advantageous.
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What we offer:

• Competitive salary 
• 25 days annual leave 
• Free Scotland wide rail travel with ScotRail for the employee and eligible family members 
• Allocation of complimentary tickets each year for Caledonian Sleeper travel 
• Contributory pension scheme

Please click on the apply button to complete your application. Occasionally we receive a large volume of applications for our roles and when that happens, we sometimes bring the closing date forward, so please apply promptly to avoid disappointment. 

At Caledonian Sleeper Limited we are committed to building a diverse and inclusive organisation that supports the needs of all and matches the diverse profile of our guests. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from all if you feel you match the skill requirements of the role.

We are open to discussions around flexibility and flexible working. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. 

Caledonian Sleeper is an iconic brand with a heritage stretching back a century and a half to the early years of Scotland-London sleepers.

Part of an exclusive club, Caledonian Sleeper is one of only two sleeper trains in the UK, and we like to think it is the most scenic! Whisking guests from the bright lights of London through the night to the iconic cities of Aberdeen, Edinburgh, Inverness, and Glasgow or to the jaw dropping scenery of the west Highlands of Scotland around Fort William. We are proud to serve the UK’s most remote railway station too, Corrour.

Caledonian Sleeper sets new standards in overnight rail travel, offering a choice of affordable seats, private guestrooms, some with en-suites and double beds, as well as our much-loved Club Car to around 200,000 guests per year.

Serco is acting as the resourcing partner for Caledonian Sleeper Limited which is operated by Scottish Rail Holdings on behalf of the Scottish Government.