Renewables Development Administrator

As a result of our continued growth in the UK and the scale of our current project pipeline we are looking to recruit administrative support for our project development teams delivering green field developments, acquisitions, business case development across multiple technologies including solar PV, onshore wind and energy storage.

The role will be based in either our Edinburgh or Glasgow offices, travel will be expected between each office (though there is no preference for main office location)

Both Edinburgh and Glasgow offices have city centre locations close to main railway stations and public transport

Salary dependent on experience and performance.

What You Will Do

General Admin and Coordination

• Organising and calendar management of regular internal meetings and ad hoc external meetings


• Liaising with office managers to book travel arrangements for team members


• Assisting with expenses and invoicing queries of team members


Budget/Cost Trackers

• Monthly updates with Finance Team


• Management of the Contract Register


Workfront

• Overall responsibility for our Workfront project management system


• Regular updates of dates, milestones, project risks


Project Schedules

• Meeting minutes and reports


PowerBI

• Ensuring monthly data input and reports are up to date and accurate


• Handover of developed project to our project management and construction teams - managing information, folders and meetings to facilitate handover


• Financial Models - assist development team to organise regular updates as project capacities, spend and development timelines change


• Monthly Updates with MDs - coordinate effort to ensure all required information is updated and reflected properly in slides/PowerBI/reports


Contracts and Requests for Development funding (RfDs)

• RfDs - assisting with setup in Signavio approvals process to obtain approval signatures, and updating based on increases in spend


• Liaising with legal team, development team and others disciplines to set up contracts for internal approvals and sign off


• Liaising with Procurement and SHEQ teams to set up new consultancy contracts


Grid Security Profiles, payments and Cancellation Charges

• Responsible for regular checking with Grid team to ensure grid securities, cancellation charges and other contract milestones/commitments are up to date


SHEQ

• KPI Hours - collate time on site for BayWa staff and external consultants


• Preparation of Risk Assessments and Methodology Statements (RAMS) for our site visits and consultant site visits


JV Board Meetings - organising meetings and taking minutes

• Filing/folders - ensuring consistency across all development projects, and in format that aligns with PM and construction needs for handing over


• Check of planning documents, engineering drawings, Option Plans, Planning boundaries, shapefiles


Due Diligence & Project Sales

• Potential acquisitions - assisting acquisition team as needed to coordinate reviews


• Internal due diligence check of our own project information for future sales, setting up data rooms and main point of contact with sales team during sales process


Development Consent Order project administration - (our large national infrastructure projects)

• Taking meeting minutes


• Managing Design logs (checking with engineering design team that they are recording design decisions)


• Admin of external sharepoint folder, access, and document control (index of docs)


• Data management (chasing relevant person for GIS files, Land Plans)


• Tendering and contract/supplier set up


• Setting meetings and site visits (RAMS, calendars)


Project Schedule and timeline

• Written Questions during Examination - working with Planning Consultant to process Written Questions from PINS to ensure Written Responses are submitted timely with input from relevant people (and recorded in correct folders)


GIS - Data Management and standardization

CDM - ensuring in compliance and information recorded consistently and accurately

General standards across functions

• Land


• Engineering Standards


• Suppliers Contracts
  
  General co-ordination and administrative support of busy teams in office environments.


• Specific experience of relevant systems such as Workfront, Power BI and Sharepoint would be beneficial.
  
  BayWa r.e. is the home for change makers. We r.e.think energy - how it is produced, stored and can be best used to enable the global renewable energy transition that is essential to the future of our planet. At BayWa r.e. we effect change globally. With locations in 30 countries, we have over 4,500 people already working across the world, collaborating with local businesses to proactively shape the future of the energy sector.


BayWa r.e. UK Limited is part of the international BayWa r.e. group of renewable energy businesses, with our main office based in Edinburgh, and with other locations in Cork and Glasgow. The BayWa r.e. UK team focuses on wind project development, acquisition and construction, both in the UK and Ireland. We are excellent listeners and offer a wide range of solutions, perfectly tailored to your specific requirements., At BayWa r.e. we are fully committed to fostering equity and inclusion and embrace the diversity, of all our people, both present and those yet to join us!


• Life Assurance Cover


• Company Pension Scheme


• Yearly Team Away Days


• Flexible Working Environment


• Yearly Discretionary Performance Bonus Scheme


• Excellent Company Culture


• Mental Health First Aid support


• Employee Assistance Programme which provides all employees with 24/7 access to telephone and online counselling


• Access to an online benefits portal which includes travel and shopping discounts, healthy living advice & a financial well-being resource bank


• Cycle 2 Work Scheme


• Hybrid Working