Servicing and Maintenance of Swimming Pool Equipment

This procurement process is to put a contract in place for the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Swimming Pool plant and equipment within various Dundee City Council properties to the requirements and recommendations set out in BS PAS 39:2003, along with minor and urgent repair works which may have not been foreseen (e.g.: arising from deterioration or damage)., Community Benefits is the term used to refer to a range of 'social issues' including targeted recruitment and training, equal opportunities considerations, supply chain initiatives, awareness raising programmes and community engagement activity which contribute more widely to sustainable procurement.

Sustainable procurement is defined as "a process that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society and the economy whilst minimising damage to the environment."

Dundee City Council is committed to securing Community Benefits from all contracts wherever possible and will require successful Contractors to work with it, as part of the delivery of the services, in transforming the community in a real and sustainable manner.

A scored Community Benefits question has been included in the Technical Envelope on PCS-Tender.

The provision of Community Benefits will be monitored in regular contract review meetings with Contractors and reported on during the term of the Contract.

Please see below example of different types of Community Benefits:

- programmes to employ people from disadvantaged groups, including the unemployed,

- apprentice employment and training activity,

- providing work experience opportunities,

- engaging in community development programmes,

- supporting charities or public sector bodies, through free or reduced advertising for activities which benefit your community and other activities which benefit your local community

SPD 4C.10 - Sub-Contracting

Minimum level(s) of standards required:

SPD 4C.1.2 - Previous Experience

Tenderers are required to provide examples of services carried out within the past three (3) years that demonstrate that they have the relevant experience to deliver services similar in scope, scale and duration to that described in the ITT. Tenderers should provide two examples of services carried out under swimming pool service and maintenance contracts. The examples should provide Dundee City Council with the confidence that tenderers have adopted the role of principal contractor and principal designer., All operatives must hold the relevant CSCS card (or equivalent).

All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or a Trade Association or equivalent

Bidder must have C&G 2377-100 Management of Electrical Equipment accreditation.

Scotland Excel is acting on behalf of Dundee City Council in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime., Tenderers must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance:

- Employers' liability - Statutory minimum indemnity limit of TEN MILLION POUNDS (10,000,000) STERLING each and every claim

- Public and products liability - A minimum indemnity limit of FIVE MILLION POUNDS (5,000,000) STERLING each and every claim

- Professional Risk Indemnity - A minimum indemnity limit of TWO MILLION POUNDS (2,000,000) STERLING each and every claim

SPD 4B.6 Other Economic or Financial Requirements

Prior to contract award, the preferred bidder must provide the information detailed in the document named "Financial Criteria" to provide Dundee City Council with the confidence that they can deliver the requirements of the contract.

Confirmation to pay all subcontractors with a max 30-day payment terms will be evaluated prior to award. If a bidder is unable to confirm acceptance of the award statement, they may not be awarded the contract.

This procurement process is to put a contract in place for the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Swimming Pool plant and equipment within various Dundee City Council properties to the requirements and recommendations set out in BS PAS 39:2003, along with minor and urgent repair works which may have not been foreseen (e.g.: arising from deterioration or damage).

II.2.5) Award criteria

Criteria below:

Quality criterion: Resources and Personnel / Weighting: 7

Quality criterion: Safety at Work (Sample Risk Assessment and Method Statement) / Weighting: 6

Quality criterion: Safety at Work (CDM Regulations 2015) / Weighting: 7

Quality criterion: Safety at Work (Compliance) / Weighting: 7

Quality criterion: Progress of Works / Weighting: 6

Quality criterion: Reporting Procedures 1 / Weighting: 8

Quality criterion: Reporting Procedures 2 / Weighting: 10

Quality criterion: Urgent Repair Works / Weighting: 9

Quality criterion: Customer Service / Weighting: 6.5

Quality criterion: Fair Work Practices / Weighting: 1.5

Quality criterion: Community Benefits / Weighting: 2

Price / Weighting: 30

II.2.6) Estimated value

Value excluding VAT: 700 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes