Volunteer Coordinator

The following key work areas outline your main areas of responsibility. Examples of the kind
of activities to be undertaken are outlined for each area and specific duties/goals will be
directed by your line manager.



1. Work With Women

• Work in partnership with the project team to assess their volunteering needs



• Recruit volunteers to fill roles and create opportunities to fit the skills of applicants



• Provide inductions and ongoing training for all volunteers



• Support, motivate and supervise volunteers



• Build and support appropriate learner groups to support the work of DIWC



• Celebrate volunteering for DIWC by organising events and nominating volunteers for

awards as appropriate


• Provide women with opportunities and support to gain accredited qualifications

including assessing their work


2. Forward Planning and Needs Assessment


• Develop policies and procedures with a view to gaining the Volunteer Friendly Award



• Research appropriate accredited training to provide for volunteers eg the Adult

Achievement Award, SQA Award in Volunteering


• Gather and record appropriate data in order to evaluate the impact of the project

and to complete funding reports as required.


• To work with existing staff and the Board of Directors in developing and promoting

the Centre's projects and especially promoting the involvement of women from
minority ethnic communities,
• To represent DIWC at Dundee Volunteer and Voluntary Action meetings and any

other meetings required


• To identify and build relationships with other relevant organisations



4. Financial Management and Fundraising


• To work within the set budget and fundraise where appropriate



• To ensure relevant day to day financial records for activities are maintained including

submitting receipts, payments, travel expenses etc


• To compile and prepare financial information, where required, for the line manager

and others as required.


5. General and Other Relevant Duties


• To accurately record and maintain IT systems, this can include maintaining relevant

records.


• To develop skills with resources and technology in line with learners' needs



• To plan, organise and make effective use of equipment and resources.



• To undertake any other related duties as required by the line manager.




This job description is a broad description of the post at the date of preparation. It is not an
exhaustive list of all possible duties, and it is recognised that jobs change and evolve over
time. Consequently, this is not a contractual document, and the post holder will be required
to carry out any other duties of an equivalent level that are necessary to fulfil the purpose of
the job.

Attainments and previous Experience of working with women in varied Experience of working for a voluntary Application Form and
experience communities and minority ethnic group organisation Interview

Experience of supporting volunteers Application Form and
Interview
Experience of developing effective relationships Application Form and
with statutory and third sector partners Interview
Education Degree in Community Learning and Application Form
Development or other relevant qualification
and/or experience
Willingness and ability to gain SVQ Assessor/IV SQA Assessor/IV qualification
qualification or other relevant qualification
Skills Fluency in written and spoken English Bi- or Multi-lingual Application Form and
Interview
Proven ability to collect appropriate data for Application Form, Interview
evaluation and to produce reports for funders.
Strong track record of professional standards Application Form, Interview
Excellent communication skills which include Application Form, Interview
oral, written and presentation skills

Understanding of equal opportunities, race Clear understanding of the barriers which Application Form, Interview
relations, ethnic minority and community support face minority ethnic groups
needs

Highly motivated individual with the ability to Application Form, Interview
motivate others including the ability to enthuse
learners
Good IT Skills and ability to use Microsoft Office Interview
Experience of delivering training and Application Form, Interview
presentations, The ability to work on your own initiative as well Application Form, Interview
as part of a team
Other Requirements Flexible approach to respond to learner and Car driver/owner Application Form
team needs as and when required.

A commitment to equal opportunities Application Form, Interview

Able to think creatively, enjoys new challenges Application Form, Interview
and ability to multitask
Able to support the aims and values of the Application Form and
Organisation Interview

Ability to work in person at the Centre in Dundee Application Form, Interview

Background of Dundee International Women's Centre (DIWC)

DIWC has been in existence for over 50 years and aims to promote and create opportunities
for women's social, political and economic inclusion and for the advancement of education.
The Centre has developed an expertise in working with women, particularly those from black
and ethnic minority communities, living in Dundee and surrounding areas and runs a
programme of social, recreational and educational activities.

DIWC reviews its aims and objectives on an annual basis, setting out clearly the work of the
Centre for the forthcoming year. In order to ensure the effective implementation of these
objectives each staff member is expected to contribute to the planning process and to
prepare and work to an individual work plan in relation to their key areas of work.

As part of DIWC's commitment to equal opportunities, candidates for each post are treated
equally and fairly. Application forms are the only basis on which the first selection is made
to decide who will proceed to the next stage of recruitment and which applicants will be
called for interview. Therefore, only information, which appears on the form (and any
continuation pages), can be considered. It is very important that your completed form
contains both the information we want about your skills and experience and the information
you want to give us to showcase your skills and experience.

These advice notes are intended to help you to complete your form effectively.

1 Please read all the information provided especially the job description, job tasks and
person specification for this role. These outline the key duties you would be expected to
carry out in this post and lists the skills, knowledge, and abilities that the short
listing/interview panel will be looking for.

2 In the section Why are you suitable for this position? This is your chance to explain why
you are suitable for the job. It is not enough to say you have the experience - you
must demonstrate experience and skills with specific examples. Relevant experience
may be from your current or previous jobs or volunteering and life experiences.