Job Description

Job Title: Finance Administrator

Contract: Permanent. 35 hours per week.

Location: Edinburgh Office - with some home working

Salary: £22,911.29 - £25,295.91 per annum (depending on experience).

Mission Statement

To prevent youth homelessness and to support young people to build better futures.

Context

Rock Trust is looking for a self-motivated, proactive and enthusiastic Finance Administrator to join our team based in Edinburgh. The successful individual will be well-versed in the functionality of finance as a whole and have an ability to work to deadlines, whilst maintaining excellent accuracy in all aspects of your work.

Reporting to

Finance Manager

Responsibilities 

People & Finance

Support the Finance Manager and Finance Officer to ensure efficient delivery of day-to day operations including but not limited to providing cover for the Finance Officer in their absence, maintain purchase requisition system, monitoring email accounts (actioning and responding to internal and external enquires), processing monetary donations (including banking) and assisting with administration of yearly audits.
Process Purchase requisitions on company credit cards for staff members including the ordering and payment of goods, liaising with staff regarding queries and monitoring delivery of goods.
Credit card reconciliation for the SMT.
Assist with the preparation and processing of payroll and expenses.

Monitoring, updating and reporting of mileage documentation – liaising with staff to ensure their documents are up-to-date and accurate.
Work with the Finance Manager and Finance Officer to undertake projects, researching and liaising with facilitating colleagues across the business to ensure deadlines are met.
Assisting all departments with financial information, providing timely and accurate financial information when required

Purchasing & Supplier

Assist the Finance Officer with data entry on SAGE, including purchases, payments, sales invoices and receipts, as and when required.
Assist with weekly supplier and staff pay runs, monthly direct debits and sales invoicing, as and when required.
Assist with liaison with suppliers and external stakeholders including collaboration with other team members, regarding any payment/invoicing issues or queries.
Assist with liaison between The Rock Trust and service providers and contractors to ensure that the organisation receives the most effective service.
Assist with the procurement exercises for renewal of contracts.

Quality & Governance

Assist with the creation, review and implementation of finance policies, procedures and process maps.
Administering internal communications re: policy, procedure and process map changes, including finance updates to staff.
Assist in the audit, development and implementation of new and updated resources and procedures, including monitoring and evaluation of systems.
Ensure all financial data is recorded on allocated database systems accurately and reports are generated when required.
Assist with the preparation of annual and monthly management accounts if required.

Leadership and Development:

As part of the Finance Team, provide effective and professional leadership, supporting and promoting the activities of Rock Trust and contributing significantly to building a high performing organisation.
To provide visible leadership and motivate staff to ensure that delegated responsibilities are achieved, and effective communication maintained.
Nurture a culture of Respect, Safety, Positivity and Fairness, that allows our colleagues to thrive, take appropriate risks and learn from mistakes.
Increase our management level networks, building relationships with leaders, partners, commissioners and funders.
Identify and make recommendations for improvement to contribute to the continuous operational improvement of the organisation.

Other

To act in accordance with Rock Trust values.
To undertake other duties in line with the role as required.

This job description is not exhaustive. It merely acts as a guide and may be amended to meet the changing requirements of the Rock Trust at any time after discussion with the post holder. 