We are delighted to be working in partnership with a long standing client located in Glasgow City Centre who are looking to recruit an experienced PA who is also comfortable supporting with HR administrative tasks. This is a full time role, for a period of 12mths with a view to potentially going permanent.

This is a brilliant opportunity for a proactive and organised individual who offers good PA experience and a good understanding of HR administrative tasks. Ideally from a background working within the professional services or legal sector.

Your key responsibilities will include:

Provide PA support to the Managing Partner
Diary Management
Email Support
Travel arrangements
Arranging meetings
Typing of documentation
Support the HR department with generalist HR administration tasks
Monthly pension administration
Support with graduate recruitment and summer placement processes
Tracking application forms and scheduling interviews
Assist with any HR projects
Support the payroll department with any changes
Managing all recruitment activities
Liaising with agencies, drafting job descriptions and adverts
Participate in shortlisting candidates
Filing and tracking applications
Organising interviews
Coordinating and developing induction schedules
Running inductions for new starters to the business
Update the company website with vacancies
Updating and managing the HR system
Processing of invoices
Supporting with all Training activities
Liaise closely with training providers
Book training courses, rooms and ordering of refreshments
Coordinate and circulate training materials
Circulate course feedback
Arranging payment of invoices
Update CPD trackers and HR systems
Circulating training emails
Providing PA support

To be considered for this opportunity, our client does require the following experience /background:

Whilst this role shows alot of HR tasks, your main focus will be being a PA and these administrative tasks in between, which also don't all happen daily.
Previous experience working as a PA and knowledge / experience of HR administrative based tasks
Background working within the legal sector or a professional services organisation
Experience providing PA support
Extremely professional and presentable at all times
Excellent communication and interpersonal skills
Highly organised
Ability to think on your feet and use initiative
Proactive and ensure tasks are completed before being asked
Strong work ethic with high standards at all times
Ability to work under pressure and juggle a variety of tasks
Strong IT Skills and ability to use different systems including MS Office, Intranet
Ability to work independently
Willingness to be flexible and proactive

Reward

Salary circa £30k per annum
Generous holiday allowance
Excellent training and a clear career path
Pension
Life Assurance
Various incentives and rewards

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.