Leave on a positive note – here’s how to do it right with a resignation letter.

So, you’ve accepted a new job and signed the contract. The next step? Writing your resignation letter. While you’ve likely already spoken to your manager in person or over a video call, putting it in writing makes your departure official.

What is a Resignation Letter

Your resignation letter is the official document that will be sent to the HR team. It helps to set the tone for your notice period and your relationship with the company after you leave. Bear in mind that you are more than likely to require a reference from this employer in the future, so it’s worth your while to spend some time getting it right.

Your resignation letter isn’t just a formality – it helps set the tone for your notice period and your ongoing relationship with the company. You’ll probably need a reference from your employer in the future, so it’s worth taking the time to get it right.

Here’s a step-by-step guide to help you craft a clear, respectful resignation letter.

1. Start with the basics

Begin your letter by stating clearly that you’re resigning, including your job title and your final working day. There’s no need to explain your reasons here – keep it brief and professional.

Example:

Dear [Manager’s Name],

Please accept this letter as formal notice of my resignation from my role as [Your Job Title] at [Company Name]. My final working day will be [Date].

2. Say thank you

Even if your experience has been mixed, it’s a good idea to show appreciation for the opportunity. This leaves a positive impression and helps maintain goodwill.

Example:

Thank you for the opportunity to work in this role over the past [X months/years]. I’ve enjoyed working with you and the wider team and appreciate the support and experience I’ve gained.

3. Offer to support the handover

This shows that you’re committed to a smooth transition. It also reinforces your professionalism and willingness to leave things in good shape.

Example:

During my notice period, I will do everything I can to ensure a smooth handover. Please let me know how I can assist in transferring my responsibilities or training a colleague before I leave.

4. Sign off politely

Close with a professional sign-off and your name.

Example:

Sincerely,
[Your Name]

Ready to make your Resignation Letter?

Whilst this letter may end up buried deep in the HR department’s files, getting it right will ensure that your boss, and future reference, will feel treated with respect. It also means that if you wind up coming back to the company later in your career, you’ve left things on a professional note.

Happy quitting!

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