Our Ethos

As a family run business established in 1995, we believe that individuality should be the main

basis of the care given within our Care Homes. Our dedicated team aims to provide specialised

care in a safe homely atmosphere where the residents are cared for with dignity and respect.

We are currently seeking to recruit a passionate and dynamic individual to join our team to

help ensure the smooth and efficient running of the home. Your attention to detail,

organisational skills, and warm communication style will be key to our success.

Why this role matters

You’ll play a vital role behind the scenes, supporting the management team with administration,

financial procedures, staff records, and more. You’ll help ensure everything is in place so our

carers and nurses can focus on delivering the highest quality of care to our residents.

What we’re looking for

You have experience in an administrative role, ideally within a care setting or similar

environment. You’re confident with IT systems, organised in your approach, and always ready to

lend a helping hand. But most importantly, you bring kindness, discretion, and professionalism

to everything you do.

Roles & Responsibilities

Ensuring all calls are answered in a prompt and professional manner & transferred to the appropriate team member
Managing incoming/outgoing mail
Managing general e-mail inbox and ensuring e-mails are responded to in a timely manner.
Processing wages and payroll
Assistance with finance tasks such as administrating free care payments, processing sundries through the resident accounts, supplier invoices and payments.
Following administrative controls
Supporting the Care Home Manager with the recruitment process
Ordering stationery and general office supplies
Taking minutes for management meetings
Typing up letters and reports
Filing and archiving
Utilising company social media and responding to queries

Skills required

At least 2 years admin experience (similar industry experience an advantage but not essential)
Very organised and good time management skills
Excellent communication skills, both written and verbal
Ability to manage and prioritise a busy and varied workload
Computer literacy and have a sound knowledge of Google Suite and Accounting Software
Ability to use your own initiative and be proactive.
High level of accuracy and attention to detail required
Ability to work on own as well as part of a team

What can we offer you?

2 Part time Admin / Secretarial / PA jobs in Kirkcaldy, Fife