Opportunity to join the UK & World's #1 Great Place To Work!!

This opportunity supports the ongoing growth and expansion of our Glasgow finance team as we build additional capability to meet increasing demand and future development.

What will I be doing?

Under the guidance of the Team Leader OTC, you will be responsible for the delivery of OTC processes to the agreed timetable and Service Level Agreements. The role holder will ensure Hilton’s Centre of Excellence offers a seamless, efficient and customer focused experience which maximises on output without compromising the quality of service. The ability to recognise how to maximise process efficiencies and effectiveness is considered beneficial.

Essential Functions in more depth:

Liaise with key customers and stakeholders to collect cash in line with OTC processes
Contribute to the streamlining of processes within the function, suggesting better ways of performing tasks
Internal and external international fee credit and collections activities ensuring targets are met on a monthly basis
Prepare communication files for allocated customers for review by Senior Analyst and Team Leader
Actively participate in team meetings, huddles, etc. pertinent to work assignments and other business related activities as required
Contribute, where required, to the collation of the relevant metrics in relation to team activities and drive improvement across the business
Assist Team Leader & management team with the coordination of information & reporting as requested including data collation for Debt Committees and Director of Franchise Support/Brand Performance Support/Owner Relation meetings
Provide input to the Team Leader and management in evaluating the effectiveness of processes and implement actions to streamline the processes and maximise efficiency
Review aged debt and unallocated cash, suggesting actions to ensure any aged balance is appropriately explained with corrective action taken to resolve
Provide input to the review and monitoring of SLAs / OLAs to ensure all agreed service delivery in accordance with agreement(s).
Work with allocations and other functions to monitor and resolve queries and escalated items, ensuring the required payment cycles are maintained
Complete all required monthly closing activities and as instructed by Team Leader
Pursue all external and internal fee debt both by telephone and in writing
Provide input to discussions on issuance of Pre Default notices and Notice of Defaultss
Perform analysis & reconciliations of customer accounts as required to resolve allocation/payment/WHT variances
Review & reconcile payment plans for accurate compliance status where required
Escalate large debt amounts / past due accounts to Team Leader, Corporate Collections for discussion with leadership and relevant stakeholders – Brand Performance Support/Owner Relations/Legal/Directors of Franchise Support
Engage with other location teams to obtain input to resolve disputes within agreed SLAs and maintain resolution documentation per Hilton standards
Work with Team Leader to identify and propose any adjustments required, providing the relevant support documentation in line with control requirements
Ensure the privacy and security of confidential information ensuring maintenance of records and documentation in line with Hilton standards
Contribute to the completion of special initiatives as directed by the Team Leader Corporate Collections / OTC Leaders
Research and respond to information requests from internal departments and management
Serve as liaison for maintaining client relationships, resolving their concerns, and escalating to leadership if necessary

Experience and Skills:

Self-starter with a ‘can-do’ approach who takes an initiative in implementing goals, comfortable operating with a cool-head under time constraints, and effectively handle concurrent demands
Able to handle multiple demands and appropriately prioritise responsibilities
Critical thinkers who use both quantitative and qualitative analytical skills – including the use logic and reasoning – to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Strong inter-personal skills and able to maintain effective working relationships with co-workers, managers and clients with well-developed written and verbal communication and comprehension skills
Good knowledge of finance modules of an ERP system such as SAP, Oracle, PeopleSoft
Experience in identification of process improvement, refinement and automation opportunities
Language skills would be advantageous

What are we looking for?

To fulfill this role successfully, you must possess the following minimum qualifications and experience:

High school/GED
Collections experience and/or fluent German speaking skills
Proficiency in Microsoft Excel, Word, and Outlook
Willingness to support business hours of regions supported by the team if required

Preferred

Bachelor’s degree

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