Job Description

To ensure the effective administrative functioning within the school and to develop and implement administrative policies and procedures within the school.

Responsibilities

Assist the Head Teacher and Senior Management Team in introducing, maintaining and reviewing administrative policies and procedures within the school.
Provide appropriate financial information and administrative advice for the Head Teacher and the Senior Management Team within the school.
Ensure the effective management and maintenance of the Seemis Management System within the school.
Manage all general clerical and administrative functions within the school.
Adopt procedures to ensure a safe working environment.
Participate in the Council's Employee Review and Development Programme.

The Individual

Experience in administrative and clerical work including financial management systems, composing letters/reports, record keeping, filing and dealing with the public
Recognised typing / word processing qualification (eg typing RSA stages 11 or SCOTVEC Text Processing Certificates).
Experience of Microsoft Office including software packages such as Excel, Access).
High level of accuracy in work
Ability to prioritise workload
Ability to use initiative in day to day tasks
Ability to participate as a team member
Self confidence
Self motivated
Strong customer care skills and focus
Effective organisational skills including time management
Appreciation and acceptance of, and commitment to the importance of confidentiality
Good knowledge of software packages – e.g. Microsoft Office / XP / Frontpage
Ability to demonstrate a high standard of numeracy and literacy skills
Flexibility and adaptability
Willingness to accept direction/delegation
Understanding of and ability to demonstrate key inter-personal skills, both on the telephone and face to face
Approachability and willingness to help
Discretion
Flexibility to meet the needs and demands of the service

This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.

Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Proposed Interview Date: Thursday 25 June 2026
Anticipated Start Date: Week commencing 10 August 2026
Working Pattern: Monday to Friday

Closing Date: 12 June 2026
Starting Salary: £29,519 (pro rata)
£15.66 per hour
15 hours per week - (47.15 week contract, i.e. term time working plus balance of days to be worked during school holiday periods.)

For further information contact: Head Teacher, Craigellachie Primary School, telephone 01340 881271, email admin.craigellachiep@moray-edunet.gov.uk

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