To provide assistance to the Finance Manager with all aspects of the management of finances for the charity. The finances are managed with Xero accounting software provided through our Accountant Thomson Cooper. You will be required to provide cover for the Finance Manager during holiday periods, as well as occasionally providing cover for other admin team when required. The main duties of the roll will be:

Process purchase and sales ledger.

· Process bank transactions and reconciliations for month end.

· Input scanned/digital purchase invoices & delivery notes into Xero accounting software for authorization.

· Reconcile purchase statements at month end.

· Liaise with suppliers for queries relating to purchases.

· Create monthly batch supplier payments through digital banking.

· Process self-bills from local authorities to sales ledger for residential care fees.

· Produce digital sales invoices for all other residential care fees.

· Process petty cash payments, receipts and monthly reconciliations.

· Reconcile credit card purchases/statements.

· Update the monthly debtors spreadsheet for residential fees which is passed on to the accountants.

Payroll

· Update the wages spreadsheet using information from staff rotas, clock in/out software.

· Process monthly wages using Sage Payroll within agreed timescales.

· Create batch wages payments through digital banking.

· Complete monthly RTI/Pension returns.

· Email payslips/P45/P60s to staff.

· Recording SSP/SMP/SPP etc and apply statutory payments where required.

· Liaise with HR Administrator to input new staff and remove leavers from Sage Payroll/pension provider.

· Assist in implementing the new staff benefits package for 2024 through payroll.

Residents finance records

· Assist with overseeing the recording of residents personal allowances and benefits payments where we have appointeeship.

· Prepare weekly personal allowances payment sheet for the Residents Administrator.

· Assist with providing local authorities annual financial assessments for residents.

· Liaise with the DWP/SSS regarding residents benefits.

· Update debtors spreadsheet with admissions/demissions.

· Filing residents financial information.

The list above is not exhaustive as there may be other tasks required during busy periods.